Migori County Assembly
JOB DESCRIPTION: CLERK OF THE COUNTY ASSEMBLY (CASB 12)
Introduction: Welcome to an exciting opportunity with the Migori County Assembly Service Board! We are currently seeking a highly qualified and dynamic individual to fill the position of Clerk of the County Assembly (CASB 12). As the administrative head, the successful candidate will play a pivotal role in the efficient functioning of the County Assembly and contribute to the development of Migori County.
Duties and Responsibilities: As the Clerk of the County Assembly, you will be responsible for a range of critical functions, including but not limited to:
- Administrative Leadership:
- Serve as the administrative head of the County Assembly.
- Act as the Accounting Officer and Authorized Officer for the County Assembly.
- Board Secretary:
- Perform the role of Secretary to the County Assembly Service Board.
- Policy Implementation:
- Implement all policy decisions made by the County Assembly Service Board.
- Public Engagement:
- Enhance public understanding and knowledge of the County Assembly’s work.
- Increase public accessibility to promote transparency.
- Legislative Advisor:
- Provide advice on legislative procedures, practices, conventions, and traditions to the Speaker, Presiding Officers, and Honorable Members.
Qualifications: To be considered for this position, you must possess the following qualifications:
- Education:
- Master’s Degree in a relevant discipline from a recognized Kenyan university or its equivalent.
- Professional Membership:
- Membership to a relevant professional body or association.
- Experience:
- Knowledge and experience of not less than five (5) years.
Preferential Criteria: During the selection process, preference will be given to applicants in the following order:
- Applicants serving in the position at the County Assembly on the basis of secondment.
- Applicants serving in the Executive Arm of the County Government of Migori.
- Applicants serving in the public service in the Republic.
- Applicants who are residents of Migori County.
- Applicants from the rest of the Country.
Application Process: To apply for this exciting opportunity, please submit the following documents:
- National Identity Card.
- Certificates and Credentials.
- Detailed Curriculum Vitae (CV).
- Sealed envelope addressed to the Chairperson, County Assembly Service Board.
Deadline for Application: Friday, 19th January 2024.
Address for Submission:
The Chairperson,
County Assembly Service Board,
Migori County Assembly,
P.O. Box 985-40400,
Suna-Migori.
NB: Only shortlisted candidates shall be contacted.
Requirements for Appointment: In accordance with Section 12 of the County Governments Act, the applicant must:
- Be a citizen of Kenya.
- Hold a degree from a recognized University.
- Have knowledge and experience of not less than five (5) years.
- Meet the Leadership and Integrity requirements set out in Chapter Six of the Constitution.
Additional Qualifications (Advantageous):
- Clearance certificate from Higher Education Loans Board (HELB).
- Clearance certificate from a Credit Reference Bureau (CRB).
- Clearance certificate from Ethics and Anti-Corruption Commission (EACC).
- Clearance certificate from Kenya Revenue Authority (KRA).
- Certificate of Good Conduct.
Expert Tips To Be A Successful Applicant for Clerk of the County Assembly:
- Highlight Leadership Experience:
- Provide detailed examples of your leadership experience, emphasizing your ability to lead and manage a team effectively.
- Demonstrate Legislative Knowledge:
- Showcase your understanding of legislative procedures, practices, and traditions, citing specific instances where you provided valuable legislative advice.
- Public Engagement Skills:
- Illustrate your skills in enhancing public understanding and accessibility, emphasizing any past experience in engaging with the public.
- Professional Memberships:
- Clearly outline your memberships in relevant professional bodies or associations, showcasing your commitment to professional development.
- Preferential Criteria Alignment:
- If applicable, clearly align your application with the preferential criteria, highlighting your current or past roles in the County Assembly or Executive Arm of the County Government.
- Education and Qualifications:
- Ensure your Master’s degree and professional memberships are prominently featured in your CV, providing evidence of your academic and professional qualifications.
- Clear Communication Skills:
- Emphasize your communication skills, providing examples of how you effectively communicated complex legislative matters to diverse audiences.
- Ethics and Integrity:
- Address the Leadership and Integrity requirements from Chapter Six of the Constitution, demonstrating your commitment to ethical conduct.
- Application Package Presentation:
- Present a well-organized and professionally formatted application package, paying attention to detail in your CV and supporting documents.
- Submission Timeline Adherence:
- Submit your application well before the deadline to demonstrate your punctuality and commitment to the application process.
Sample Cover Letter – Clerk of the County Assembly
Dear Hiring Committee,
I am writing to express my strong interest in the position of Clerk of the County Assembly as advertised by the Migori County Assembly Service Board. With a Master’s degree in [Relevant Discipline] and over five years of experience in [Your Field], I am confident in my ability to contribute effectively to the administrative and legislative functions of the County Assembly.
In my previous role at [Previous Organization], I successfully [specific achievement or responsibility]. This experience has equipped me with a deep understanding of legislative procedures and the ability to provide valuable advice to stakeholders. My commitment to transparency and public engagement is evident in [mention specific project or initiative].
My professional membership with [Professional Body] further reflects my dedication to continuous learning and adherence to industry standards. I am aligned with the preferential criteria, having [mention relevant experience or role] at the County Assembly.
I am impressed by the vision of Migori County, and I am excited about the opportunity to contribute to its development. I am confident that my skills and experience make me a strong fit for this role.
Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the needs of Migori County.
Sincerely,
[Your Full Name]*
Frequently Asked Questions (FAQs): Clerk of the County Assembly
- Q: What does the Clerk of the County Assembly do?
- A: The Clerk is the administrative head, accounting officer, and principal advisor on legislative matters. They implement policy decisions, enhance public understanding, and advise on legislative procedures.
- Q: What qualifications are necessary for this position?
- A: A Master’s degree in a relevant discipline, membership to a professional body, and at least five years of experience. Leadership and integrity requirements per Chapter Six of the Constitution are essential.
- Q: How can I align my application with preferential criteria?
- A: Highlight any current or past roles in the County Assembly, Executive Arm, or public service. Emphasize residency in Migori County if applicable.
- Q: Are additional qualifications advantageous?
- A: Yes, certificates from HELB, CRB, EACC, KRA, and a Certificate of Good Conduct are advantageous and can strengthen your application.
- Q: How should I present my application package?
- A: Ensure your CV is well-organized, clearly presenting your education, memberships, and experience. Follow submission instructions diligently.
- Q: What does “Authorized Officer for the County Assembly” entail?
- A: The Clerk, as the Authorized Officer, exercises authority on behalf of the Speaker, taking decisions in the Speaker’s name and accepting responsibility for those decisions.
- Q: How can I demonstrate public engagement skills?
- A: Provide examples of past initiatives where you increased public accessibility and understanding of legislative matters.
- Q: How important is the submission timeline?
- A: Adhering to the deadline demonstrates punctuality and commitment. Submit your application well before the stated date.
- Q: Can I include volunteer experience in my application?
- A: Yes, relevant volunteer experience can demonstrate your commitment to public service and community engagement.
- Q: What is the role of the Clerk in legislative measures?
- A: The Clerk is responsible for marshaling legislative measures passed by the County Assembly, ensuring their proper documentation and implementation.
Possible Clerk of the County Assembly Interview Questions With Answers:
- Q: How do you plan to enhance public accessibility to the County Assembly’s work?
- A: In my previous role at [Previous Organization], I implemented [specific initiative] to increase public engagement, ensuring transparent communication and accessibility.
- Q: Can you provide an example of a challenging legislative issue you’ve faced and how you resolved it?
- A: While at [Previous Role], we encountered [specific challenge]. I facilitated [solution] by collaborating with stakeholders and providing well-researched options to the decision-makers.
- Q: How do you handle conflicting priorities in a fast-paced environment?
- A: I prioritize tasks based on urgency and impact. Effective communication with team members and stakeholders ensures a coordinated approach to managing conflicting priorities.
- Q: How do you stay updated on legislative procedures and practices?
- A: I am an active member of [Professional Body], attend relevant conferences, and regularly engage in professional development opportunities to stay abreast of legislative advancements.
- Q: How would you handle a situation where a policy decision contradicts existing legislation?
- A: I would thoroughly analyze the situation, seek legal advice if necessary, and present alternative solutions to ensure alignment with both policy decisions and existing legislation.
- Q: What strategies do you employ to maintain a high level of integrity in your role?
- A: I adhere to the principles outlined in Chapter Six of the Constitution. Regular self-assessment, transparent communication, and leading by example are integral to maintaining integrity.
- Q: How do you ensure effective communication with diverse stakeholders, including the public?
- A: I tailor my communication style to suit the audience, ensuring clarity and accessibility. Regular town hall meetings and informative publications contribute to effective stakeholder engagement.
- Q: Can you share an instance where you successfully implemented a policy decision of the County Assembly Service Board?
- A: During my tenure at [Previous Role], I played a key role in implementing [specific policy decision], ensuring its smooth execution and compliance with relevant regulations.
- Q: How do you handle confidential information in your role as Secretary to the County Assembly Service Board?
- A: I strictly adhere to confidentiality protocols, ensuring sensitive information is only disclosed to authorized individuals. Trust and discretion are paramount in handling such responsibilities.
- Q: What role do you see the Clerk playing in fostering collaboration among Assembly members and other stakeholders?
- A: The Clerk serves as a bridge between members, facilitating open communication, and creating a conducive environment for collaboration. Regular forums and proactive engagement are key to fostering unity.
Thank you for considering this exciting opportunity with Migori County Assembly Service Board. We wish you the best in your application, and we are committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. Please note that we are an equal employer and do not charge any application/recruitment fee.
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