CIC Group Career Opportunity: PROCUREMENT ASSISTANT

Job Overview

Join the CIC Group as a PROCUREMENT ASSISTANT and play a vital role in our mission to procure goods, works, and services efficiently. We are looking for a dedicated individual to join our team in Nairobi who will ensure that our procurement processes are smooth, timely, and in compliance with established policies and procedures.

Position Details

• Job Title: PROCUREMENT ASSISTANT
• Type: Full Time
• Location: Nairobi
• Posted on: September 21, 2023
• Application Deadline: September 25, 2023

Role and Responsibilities

As a PROCUREMENT ASSISTANT at CIC Group, your primary responsibilities will include:

Sourcing and Procurement

• Prepare request for quotations, send them to prequalified suppliers, and ensure timely submission of quotations.
• Participate in the evaluation of quotations and preparation of quotation analysis.
• Undertake price negotiations for selected procurements.
• Submit all quotation analysis for approval by the Evaluation Committee.
• Raise and issue purchase orders and ensure necessary approvals are obtained.
• Follow up and expedite on the delivery of goods and services.
• Process payments for all goods delivered and services rendered.

Record Keeping and Compliance

• Maintain procurement records for each procurement.
• Ensure the safe custody of all procurement documents, files, and samples.
• Ensure that all procurement activities strictly adhere to established policies and procedures.

Qualifications and Requirements

Academic Qualifications

• Bachelor’s degree in Procurement, or any business-related degree.

Professional Qualifications

• Professional certification: Graduate Diploma in Chartered Institute of Purchasing and Supplies (CIPS) or Associate in Procurement and Supply of Kenya (APSK) or progressing towards qualification.

Experience

• Minimum of three (3) years’ experience in a busy procurement-related function.

Skills and Attributes

• Ability to work independently with minimum supervision.
• Strong analytical and critical thinking skills.
• Excellent communication and presentation skills.
• Demonstrated leadership and the ability to empower others by instilling a sense of ownership.
• Confident negotiation and persuasion skills.
• Desirable knowledge/skills and Experience Required:
  • Development and maintenance of service level agreements.
  • Planning and organizing.
  • Cost center management and budgeting.
  • Relationship management.
  • Computer literate in MS Office and other office applications.
  • Understanding of the working environment and competitors.
  • Technical competence.

How to Apply

If you meet the above qualifications and are ready to take on this challenging role, please apply through our career portal. Be sure to clearly indicate the position being applied for. The application deadline is September 25, 2023. Please note that only short-listed candidates will be contacted. If you do not hear from us by October 24, 2023, consider your application unsuccessful.

N/B: This job advert is open to both internal and external candidates.