BIG SQUARE: ACCOUNTS ASSISTANT

BIG SQUARE: JOIN OUR TEAM AS AN ACCOUNTS ASSISTANT

Position: Accounts Assistant
Location: Nairobi, Kenya
Application Deadline: May 14, 2024
Salary: KES 35,000-40,000 per month

Are you ready to take the next step in your accounting career? Big Square is seeking a dedicated and detail-oriented Accounts Assistant to join our dynamic team. If you have a passion for finance and meet the qualifications outlined below, we want to hear from you!

Minimum Requirements:

1. Bachelor’s degree in Business Administration, Finance Management, or Economics.
2. 1-2 years of experience as an Accounts Assistant.
3. Level II Accounting qualification (CPA Section 4/ACCA Level 2).
4. Experience with Sage & GAAP preferred.

Responsibilities:

1. Invoice Management:

• Efficiently manage invoice postings and cash-up reconciliations to ensure accuracy and timeliness.

2. Auditing Support:

• Collaborate with internal and external auditors, providing necessary documentation and assistance during audits.

3. Financial Compliance:

• Conduct monthly and end-month random spot checks to maintain compliance with financial regulations.

4. Supplier Relations:

• Reconcile payments with delivery partners and ensure seamless onboarding for new suppliers.

5. Financial Reporting:

• Ensure accurate computations of catering levies and other financial obligations.

6. Logistics Coordination:

• Coordinate CIT pickups with G4S and branches to facilitate smooth financial operations.

7. Documentation Verification:

• Verify documentation for new supplier onboarding to uphold quality standards.

How to Apply:

To apply for this exciting opportunity, please send your resume and cover letter to careers@big-square.co.ke. Be sure to include “Accounts Assistant Application” in the subject line of your email.

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SAMPLE COVER LETTER FOR AN ACCOUNTS ASSISTANT POSITION

Dear Hiring Manager,

I am writing to express my interest in the Accounts Assistant position at Big Square, as advertised. With a Bachelor’s degree in Business Administration and over two years of experience in accounting roles, I am confident in my ability to contribute effectively to your team.

During my previous role, I successfully managed invoice postings and cash reconciliations, ensuring accuracy and compliance with financial regulations. I am proficient in using Sage and have a strong understanding of GAAP principles, which I believe will be beneficial in this position.

I am highly organized, detail-oriented, and thrive in fast-paced environments. My proactive approach to problem-solving and ability to work well independently or as part of a team make me a strong candidate for this role.

Thank you for considering my application. I am excited about the opportunity to contribute to Big Square and look forward to the possibility of discussing how my skills and experience align with your needs.

Sincerely,

[Your Name]

HOW TO BE A SUCCESSFUL APPLICANT FOR THE ACCOUNTS ASSISTANT ROLE

1. Tailor Your Application: Customize your resume and cover letter to highlight relevant skills and experiences related to the accounting field.
2. Highlight Certifications: Emphasize any relevant certifications or qualifications, such as CPA or ACCA, to demonstrate your expertise.
3. Showcase Software Proficiency: If you have experience with accounting software like Sage, be sure to highlight it to stand out as a candidate.
4. Quantify Achievements: Whenever possible, quantify your achievements in previous roles to showcase your impact and results.
5. Research the Company: Familiarize yourself with Big Square’s values and culture to tailor your application and interview responses accordingly.
6. Demonstrate Attention to Detail: As an Accounts Assistant, attention to detail is crucial. Showcase your ability to spot errors and ensure accuracy in your application materials.
7. Prepare for Interviews: Practice common interview questions and be ready to discuss your experience, skills, and how they align with the requirements of the role.
8. Ask Questions: During interviews, ask thoughtful questions about the company and role to demonstrate your interest and engagement.
9. Follow Up: Send a thank-you email after interviews to express your gratitude and reiterate your interest in the position.
10. Stay Positive: Job hunting can be challenging, but remain optimistic and persistent in your search for the right opportunity.

Possible Accounts Assistant Interview Questions With Answers:

1. Can you walk us through your experience with invoice management and cash reconciliations? Example Answer: “In my previous role, I was responsible for managing invoice postings and conducting regular cash reconciliations to ensure accuracy and compliance with financial regulations…”
2. How do you stay updated on changes in accounting regulations and standards? Example Answer: “I stay informed by attending seminars, webinars, and subscribing to accounting publications. I also actively participate in professional development courses to stay updated on changes…”
3. Describe a challenging situation you encountered in a previous accounting role and how you resolved it. Example Answer: “In a previous role, we faced an issue with discrepancies in supplier payments. I conducted a thorough review of the accounts, identified the discrepancies, and worked with the team to implement…”
4. How do you prioritize tasks and manage deadlines in a fast-paced environment? Example Answer: “I prioritize tasks based on urgency and importance, utilizing tools like to-do lists and calendars to manage deadlines effectively. I also communicate openly with team members to ensure…”
5. Tell us about a time when you had to communicate complex financial information to non-finance team members. Example Answer: “In my previous role, I was tasked with explaining budgetary constraints to department heads during a budget planning meeting. I prepared clear, concise presentations…”

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We wish you the best in your job search and thank you for considering a career with us. Big Square is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner. We are an equal employer and do not charge any application/recruitment fee, whether refundable or not.