Associate HR Officer

Associate HR Officer

Introduction:

Welcome to RCK (Refugee Consortium of Kenya), where we are dedicated to fostering a just and inclusive society for all displaced and host populations. As an organization committed to protecting and promoting the well-being, voice, and dignity of the displaced, we are seeking a dynamic individual to join our team as an Associate HR Officer. This role is based in Nairobi with occasional travel to our offices.

Job Summary:

As an Associate HR Officer, you will play a crucial role in supporting our Human Resources, procurement, and office administration functions. Working under supervision, you will assist in various professional activities, including recruitment, onboarding, benefits administration, and employee engagement initiatives.

Key Responsibilities:

• Assist in the recruitment process, including posting job vacancies, screening resumes, and scheduling interviews.
• Coordinate candidate communication and interview logistics under the guidance of the HR Manager.
• Support the onboarding process for new hires, ensuring compliance with legal and organizational requirements.
• Assist in benefits administration tasks such as enrollment, changes, and inquiries.
• Support HR initiatives and projects, including employee engagement activities and performance management processes.
• Maintain personnel records and assist in updating HR information in the ERP system.
• Manage front office duties and respond to external queries when required.
• Ensure inventory management and track office consumables.
• Assist in coordinating office events and board meeting logistics.
• Handle petty cash and reimbursements in the absence of the admin assistant.
• Perform any other duties delegated by the supervisor.

Qualifications & Experience:

• Diploma in Human Resources Management with membership in the Institute of Human Resource Management of Kenya.
• Minimum of 2 years’ experience in a similar role.
• Strong organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office applications and knowledge of ERP systems.
• Excellent communication skills in English, both written and spoken.
• Ability to work under pressure, willingness to travel, and flexibility in schedule.

Behavioural Competencies:

• Working knowledge of local labor and employment laws.
• Excellent communication, interpersonal, and presentation skills.
• Strong business awareness and analytical skills.
• Proactive, self-driven, and able to work under minimal supervision.
• Ability to multitask, maintain confidentiality, and demonstrate integrity.

Application Process:

To apply for the position of Associate HR Officer, please submit a cover letter, detailed CV indicating expected salary, and contact details of three professional referees, including your last supervisor. Send your application to careers@rckkenya.org with the subject line “Application for Associate HR Officer.”

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Expert Tips To Be A Successful Applicant for Associate HR Officer:

1. Tailor Your Application: Customize your cover letter and CV to highlight your relevant experience in HR and administration.
2. Demonstrate HR Knowledge: Showcase your understanding of HR processes, including recruitment, onboarding, and benefits administration.
3. Highlight Soft Skills: Emphasize your communication, organizational, and problem-solving skills, as these are essential in HR roles.
4. Show Initiative: Provide examples of how you’ve taken initiative in previous roles to drive HR initiatives or solve complex problems.
5. Stay Updated: Stay informed about current trends and developments in HR practices to demonstrate your commitment to continuous learning.
6. Be Professional: Present yourself professionally in your application materials and during any interactions with the hiring team.
7. Research the Organization: Familiarize yourself with RCK’s mission, vision, and values to align your application with the organization’s goals.
8. Quantify Achievements: Where possible, quantify your achievements in previous roles to demonstrate your impact and effectiveness.
9. Prepare for Interviews: Anticipate common HR interview questions and prepare thoughtful responses that showcase your suitability for the role.
10. Follow Up: After submitting your application, follow up with a polite email expressing your continued interest in the position.

SAMPLE COVER LETTER FOR AN ASSOCIATE HR OFFICER POSITION

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

The Recruitment Committee

RCK (Refugee Consortium of Kenya)

[Organization Address]

Nairobi

Dear Hiring Committee,

I am writing to express my interest in the Associate HR Officer position at RCK, as advertised. With a Diploma in Human Resources Management and over two years of experience in HR roles, I am excited about the opportunity to contribute to your mission of promoting the well-being and dignity of displaced populations.

In my previous role, I was responsible for assisting in various HR functions, including recruitment, onboarding, and benefits administration. I successfully coordinated candidate communication, managed personnel records, and supported HR initiatives to enhance employee engagement and performance management processes.

I am particularly drawn to RCK’s commitment to inclusivity and social justice, and I am eager to leverage my skills and experience to contribute to your organization’s impactful work. I am confident that my strong organizational skills, attention to detail, and proactive approach make me a suitable candidate for this role.

Thank you for considering my application. I look forward to the opportunity to discuss how my qualifications and experience align with the needs of RCK. Please find attached my detailed CV for your review.

Sincerely,

[Your Name]

We wish you the best in your application process and commend your interest in joining our team at RCK. Our organization values diversity and inclusivity, striving to provide equal opportunities for all applicants regardless of race, religion, gender, age, or disability status. We are committed to fostering a supportive and inclusive work environment where every individual’s contributions are valued and respected

THE KENYAN JOBFINDER