Administrative Assistant Job at KTDA: Your Path to Excellence

Are you ready to take on a pivotal role in the heart of our operations? KTDA, a dynamic and forward-thinking organization, is seeking a dedicated Administrative Assistant to join our team. If you have a passion for providing top-notch administrative support, this is the opportunity you’ve been waiting for. Join us in enhancing our operational efficiency as we strive for excellence.

Position: Administrative Assistant (1 Position)

About Us:

KTDA (Kenya Tea Development Agency) is a well-established agricultural organization with a commitment to quality, integrity, and excellence. We are dedicated to promoting sustainable tea farming in Kenya. As an Administrative Assistant at KTDA, you’ll play a crucial role in ensuring the smooth operation of the office of the General Manager.

Your Role and Responsibilities

Operational Excellence

As the Administrative Assistant, you’ll be at the center of our daily operations, assisting the General Manager in various ways:

1. Communication Maestro

• Skillfully manage both external and internal communication directed to the General Manager.

2. Diary Wizardry

• Ensure effective management of the General Manager’s diary and handle appointment bookings with finesse.

3. Team Captain

• Supervise the support staff assigned to the General Manager.

4. Meeting Maestro

• Organize meetings and ensure the General Manager is well-prepared for every engagement.

5. Logistics Luminary

• Provide invaluable logistical support for various functions as assigned.

6. Document Dynamo

• Maintain an efficient document handling system in the office through proper filing and retrieval.

7. Inquiry Extraordinaire

• Attend to inquiries and liaise with appropriate staff to ensure all needs are met satisfactorily.

8. Communication Bridge Builder

• Ensure efficient and effective communication flow between the office and customers, senior managers, and other staff.

9. Office Guru

• Perform clerical duties such as filing and photocopying.

10. Versatile Virtuoso

• Be prepared to take on any other relevant duties as assigned.

Qualifications for Success

As our ideal candidate, you should possess the following qualifications:

Educational Background:

• Bachelor’s degree in Business Administration or a related field.

Experience:

• A minimum of two (2) years of relevant experience.

Attributes:

• A commitment to maintaining a high degree of confidentiality.
• Unquestionable integrity and ethical practice.
• Demonstrated ability to work independently with minimal supervision.
• Exceptional teamwork skills.
• A knack for multitasking.
• A dedication to operational effectiveness.
• Problem-solving skills grounded in relevant business knowledge.
• Professional expertise in your work area.
• Excellent written and oral communication skills.
• The capacity to perform well under pressure.
• Flexibility and a willingness to learn, including the ability to work flexible hours to achieve our collective goals.
• Proficiency in the use of MS Office packages.

How to Apply

Ready to join us on this exciting journey? Apply online using our recruitment portal by no later than 27th October 2023. Your path to excellence begins here!

Note:

• Only shortlisted candidates will be contacted.
• Any form of canvassing will result in automatic disqualification.
• KTDA Logistics Centre Ltd is an equal opportunity employer.

Address: KTDA Farmers Building Moi Avenue, Nairobi P.O. Box 30213 – 00100 Nairobi, Kenya

We kindly request that all applications be submitted in English.

Expert Tips To Be A Successful Applicant

To increase your chances of success, here are some expert tips tailored to the role:

1. Tailor Your Application: Customize your cover letter and resume to highlight how your qualifications align with the job requirements.

2. Showcase Your Multitasking Skills: Share examples of situations where you efficiently managed multiple tasks or projects simultaneously.

3. Demonstrate Problem-Solving: Provide instances where you used your business knowledge to solve complex problems.

4. Emphasize Teamwork: Highlight experiences that demonstrate your ability to work collaboratively in teams.

5. Stress Your Communication Skills: Share stories that showcase your excellence in written and oral communication.

By following these tips, you’ll stand out as a top-tier candidate and increase your chances of success.

Frequently Asked Questions (FAQs)

Q1: How do I apply for the Administrative Assistant position at KTDA? A1: To apply, visit our recruitment portal and submit your application online by the deadline of 27th October 2023.

Q2: What qualifications are required for this role? A2: The ideal candidate should have a Bachelor’s degree in Business Administration or a related field, with a minimum of two years of relevant experience.

Q3: Is there room for professional growth at KTDA? A3: Yes, KTDA offers opportunities for career development and growth.

Q4: What does the application process involve? A4: The application process includes an online application, shortlisting, interviews, and reference checks.

Q5: What are the working hours for this position? A5: The position may require flexibility in working hours to meet operational goals.

Q6: How can I stand out in my application? A6: Customize your application, emphasize your multitasking, problem-solving, teamwork, and communication skills.

Q7: What benefits does KTDA offer to its employees? A7: KTDA provides competitive compensation and benefits packages.

Q8: Can I submit a physical application? A8: No, all applications should be submitted online through our recruitment portal.

Q9: What is the office’s dress code? A9: We maintain a professional dress code at KTDA.

Q10: Is there room for advancement within the organization? A10: Yes, we encourage career growth and provide opportunities for advancement within the organization.

Join us at KTDA and embark on a path to excellence in your career! Apply now and take the first step towards a fulfilling future with us.