Administrative Assistant – Bellmac Consulting LLP – Nairobi, Kenya

Administrative Assistant – Bellmac Consulting LLP – Nairobi, Kenya

Job Overview

Bellmac Consulting LLP, a leading corporate advisory firm in Nairobi, Kenya, is currently seeking a highly skilled and motivated Administrative Assistant to join their dynamic team. This role offers an excellent opportunity to work in a fast-paced, professional environment where you will provide essential administrative support, ensuring efficient operations at the Nairobi Head Office. Our company specializes in company secretarial services, governance, and human resource management, and we pride ourselves on offering tailored, high-quality consulting services to a diverse client base.

Location:

Nairobi, Kenya
Onsite Position

Salary:

Competitive, based on experience and qualifications
Full-time with benefits including medical coverage, paid time off (PTO), and opportunities for professional growth and development.

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Key Responsibilities

As the Administrative Assistant, you will be responsible for supporting the office’s day-to-day operations. The following are your principal accountabilities:

Front Office Management

• Assist in manning the front office, ensuring that all visitors are greeted and assisted promptly and courteously.
• Monitor visitor access and maintain security protocols, ensuring that company policies are upheld.
• Respond to inquiries from walk-in clients and provide accurate information regarding services offered.

Administrative Support

• Maintain an up-to-date filing system, ensuring that all records, documents, and office equipment are secured and organized.
• Handle telephone calls efficiently, screening and directing them to the appropriate departments or individuals.
• Manage the appointment diary of key personnel, ensuring that schedules are optimized.
• Coordinate meetings and organize catering, ensuring that all logistical needs are met for a seamless experience.
• Provide general clerical support, such as photocopying, faxing, mailing, and file management.

Documentation and Mail Handling

• Receive, sort, register, and distribute incoming mail for the assigned department, ensuring timely action and accurate distribution.
• Ensure security and confidentiality of office records, equipment, and documents.

Client Research and Lead Generation

• Conduct market research to identify potential clients aligned with the company’s goals.
• Qualify leads and generate interest in Bellmac Consulting’s services by making initial contact via phone or email.
• Assist the business development team with tender and proposal preparation when required.

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Qualifications, Skills, and Experience

The ideal candidate for this position must possess the following:

Educational Requirements

• Diploma/Degree in any of the following disciplines:
  • Customer Service
  • Public Relations
  • International Relations and Diplomacy
  • Communication Management
  • Front Office Management
  • Or an equivalent qualification from a recognized institution.

Experience Requirements

• At least 3 years of relevant experience in front office administration or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is a must.
• Experience in Customer Service/Care is an added advantage.

Key Skills

• Strong interpersonal and communication skills, both written and spoken, with a focus on clarity and professionalism.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines efficiently.
• A keen eye for detail and a high level of accuracy in handling administrative tasks.
• Proactive and resourceful problem-solving abilities that align with company goals.

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Company Culture and Benefits

At Bellmac Consulting LLP, we foster a collaborative, inclusive, and high-performance work culture. We believe in continuous learning and development, providing employees with the tools and opportunities needed to excel in their careers. Our team is committed to providing innovative solutions that help businesses achieve their strategic goals. Employees can expect to work in an environment that values teamwork, integrity, and excellence.

Employee Benefits

• Competitive Salary aligned with industry standards and based on experience and qualifications.
• Professional development programs designed to help you grow in your career, including workshops, seminars, and sponsorships for relevant certifications.
• Flexible working conditions when applicable, with a focus on maintaining a work-life balance.

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Why Work at Bellmac Consulting LLP?

Joining Bellmac Consulting LLP means becoming a part of a team dedicated to excellence and client success. We are passionate about what we do, and we are committed to nurturing talent and creating an environment where our employees can thrive. Here, you will have the opportunity to engage in meaningful work, build your professional network, and contribute to the success of leading businesses in Kenya.

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TELEGRAM CHANNEL

How to Apply

Interested candidates are encouraged to submit their updated CVs to recruitment@hrfleek.com with the subject heading “Administrative Assistant” by Friday, 6th September 2024. Your application must include the following:

• Current and expected remuneration (this is a must)
• Daytime telephone contacts
• Addresses of three referees

Please note that only shortlisted candidates will be contacted.

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Commitment to Diversity and Inclusion

Bellmac Consulting LLP is committed to attracting and retaining a diverse and inclusive workforce. We believe that diversity strengthens our company and drives innovation. We welcome candidates from all races, backgrounds, and experiences to apply. We are an equal opportunity employer and are dedicated to fostering a culture of diversity, inclusion, and respect.

Additionally, Bellmac Consulting LLP does not charge any application or recruitment fees, ensuring a fair and transparent recruitment process.

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Join Our Talent Network

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By joining Bellmac Consulting LLP, you’ll be a part of an organization that values innovation, professionalism, and teamwork. We look forward to reviewing your application and welcoming you to our team!

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Conclusion

At Bellmac Consulting LLP, our focus is on providing top-tier corporate advisory services while fostering a workplace where employees can thrive. This Administrative Assistant role offers you the chance to be part of an exciting and challenging environment where your contributions will be valued and rewarded.

Apply now and take the next step in your career with Bellmac Consulting LLP.

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Bellmac Consulting LLP

Address: Nairobi Head Office