Admin Assistant – Nairobi, Kenya – TSAVO

Admin Assistant – Nairobi, Kenya – TSAVO

• Position: Admin Assistant
• Company: TSAVO
• Location: Nairobi, Kenya
• Type of Job: Full-Time
• Salary Expectation: Competitive (Based on experience and qualifications)
• Reporting to: Office Manager
• Application Deadline: Ongoing

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Introduction

Are you passionate about creating an organized and efficient work environment? TSAVO, a highly respected organization based in Nairobi, Kenya, is seeking a detail-oriented and proactive Admin Assistant to join our team. This position is a fantastic opportunity to work in a dynamic and collaborative environment that values professionalism, innovation, and growth.

As an Admin Assistant, you will play a vital role in ensuring smooth office operations while contributing to the organization’s success. This is a full-time, onsite role based in Nairobi, offering exposure to nonprofit and foundation operations, as well as professional development opportunities.

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Key Responsibilities

As the Admin Assistant, you will:

• Manage Office Operations: Oversee daily administrative tasks, including managing office supplies, scheduling meetings, and maintaining office equipment.
• Support Teams: Provide administrative support to various departments, ensuring workflows remain efficient and deadlines are met.
• Bookkeeping: Maintain basic financial records, including expense tracking and petty cash reconciliation, ensuring accuracy in reporting.
• Document Preparation: Draft, edit, and format documents, including correspondence, reports, and presentations.
• Database Management: Maintain accurate and up-to-date records in organizational databases, ensuring data integrity and confidentiality.
• Communication: Serve as a key point of contact, managing emails, calls, and inquiries professionally and efficiently.
• Event Coordination: Assist in planning and organizing internal and external events, ensuring all logistics are well-handled.
• Team Collaboration: Work closely with team members to foster a collaborative office culture and support organizational goals.
• Compliance and Confidentiality: Handle sensitive information with discretion and ensure compliance with organizational policies and procedures.

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Qualifications and Skills

To excel as an Admin Assistant at TSAVO, candidates must demonstrate the following qualifications and skills:

Required Qualifications

1. Education: Bachelor’s degree in Business Administration or a related field.
2. Experience: Proven experience as an office administrator, administrative assistant, or in a similar role.
3. Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Key Skills

• Organizational Ability: Exceptional multitasking skills with the ability to prioritize effectively under pressure.
• Communication Skills: Strong written and verbal communication capabilities, ensuring clarity and professionalism.
• Attention to Detail: High level of accuracy and problem-solving abilities.
• Teamwork: A collaborative spirit with the ability to work both independently and within a team.

Preferred Qualifications

• Bookkeeping Knowledge: Familiarity with office management practices and financial record-keeping.
• Nonprofit Experience: Prior experience in accounting within a foundation or nonprofit setting is highly desirable.
• Confidentiality: Demonstrated ability to handle sensitive information discreetly.

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Company Culture and Values

At TSAVO, we are driven by our commitment to fostering innovation, inclusivity, and impactful change. Our team is passionate about making a difference and thrives in a supportive and collaborative environment. By joining TSAVO, you become part of a mission-driven organization dedicated to empowering communities and delivering sustainable results.

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Apply Now for the Admin Assistant Role

If you meet the qualifications and are eager to join our dynamic team, we encourage you to apply!
Visit: www.tsavo.ke/fellowship to submit your application.

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10 Expert Tips to Be a Successful Applicant for the Admin Assistant Role

As a recruiting expert with over 30 years of experience, here are tailored tips to help you craft a standout application for the Admin Assistant position:

1. Customize Your Resume:

• Tailor your resume to highlight relevant experience in administrative roles, bookkeeping, or office management.
• Example: Include measurable achievements such as “Reduced office supply costs by 15% through efficient inventory management.”

2. Showcase Technical Proficiency:

• List specific tools you’ve mastered, such as Microsoft Excel functions (e.g., pivot tables, VLOOKUP).
• Example Answer: “During my previous role, I automated financial reports using Excel macros, improving efficiency by 25%.”

3. Emphasize Nonprofit Experience (if applicable):

• Demonstrate your understanding of nonprofit operations, even if limited, by highlighting relevant volunteer work or projects.
• Example Answer: “Collaborated with a local NGO to streamline donor communication, enhancing fundraising outcomes.”

4. Highlight Multitasking Abilities:

• Provide examples of successfully managing multiple tasks or priorities.
• Example Answer: “Simultaneously managed scheduling for three departments while coordinating external vendor communication.”

5. Be Results-Oriented in Your Cover Letter:

• Use metrics to demonstrate your impact in previous roles.
• Example: “Streamlined office workflows, reducing turnaround time by 30%.”

6. Tailor Your Application to TSAVO’s Values:

• Research TSAVO’s mission and reflect their values in your cover letter.
• Example: “I am inspired by TSAVO’s commitment to community empowerment and would bring my organizational skills to support this mission.”

7. Demonstrate Confidentiality Skills:

• Cite instances where you handled sensitive information.
• Example Answer: “Maintained confidentiality while processing employee payroll, ensuring data security compliance.”

8. Prepare for ATS Systems:

• Use job-specific keywords, like “bookkeeping,” “office management,” and “administrative support,” throughout your resume.

9. Provide Stellar References:

• Include supervisors who can vouch for your reliability, professionalism, and teamwork.

10. Follow Up Professionally:

• After submitting your application, send a polite follow-up email to reiterate your interest.

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