Admin and Logistics Intern – Nairobi, Kenya

Admin and Logistics Intern – Nairobi, Kenya

Introduction

Join the mission to combat climate change! Justdiggit, a rapidly expanding NGO dedicated to large-scale landscape restoration in Africa, is seeking an Admin and Logistics Intern. This role plays a vital part in coordinating transport logistics, managing vehicle fleets, procurement, and office administration activities. If you’re passionate about environmental conservation and eager to make a difference, this is the opportunity for you.

About Us

At Justdiggit, we’re on a mission to combat global warming by implementing nature-based solutions on a large scale. By regreening dry lands with communities and farmers in Africa, we aim to cool down our planet and mitigate climate change’s adverse effects. Through impactful communication and media campaigns, we inspire individuals to adopt nature-based techniques for land restoration. With nearly 400,000 hectares restored and 14 million trees regenerated, we’re making strides towards our goal of regreening Africa by 2030.

Key Responsibilities

Logistics Coordination:

• Support the Operations Officer in facilitating on-ground logistics, ensuring safe and efficient transportation of staff to field locations.
• Maintain control over staff movement, prioritizing safety at all times.

Fleet Management:

• Assist in managing the organization’s vehicle fleet, including proper recording of logbooks, fuel consumption, and maintenance schedules.
• Oversee fuel card management and reconciliations, ensuring timely replenishment.

Procurement Support:

• Aid in the procurement process, contributing to efficient supply chain operations.

Administrative Tasks:

• Book meeting rooms and manage office inventory, particularly technological items.
• Perform additional administrative and logistical duties as required.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Procurement and Logistics, or Public Administration.
• Proficiency in computer applications, particularly Excel and accounting software.
• Strong organizational, interpersonal, and communication skills.
• Ability to multitask and thrive in a multicultural environment.
• Demonstrated integrity, respectfulness, and cultural sensitivity.

What We Offer

• Join a meaningful mission to restore our planet’s ecosystems.
• Monthly internship allowance of 50,000 KES on a full-time basis.
• Commute reimbursement.
• Opportunities for personal and professional growth.
• Collaborate with a diverse and dynamic team.

Join Us in Making a Difference

At Justdiggit, we’re committed to fostering an inclusive environment that embraces individuals from diverse backgrounds. Join us in our quest to build a team that celebrates diversity and welcomes people of all genders, ethnicities, faiths, and orientations.

How to Apply

If you’re ready to contribute to our mission as an Admin and Logistics Intern, please submit your CV and motivation letter to vacancies@justdiggit.org before April 5th. In the subject line of your email, kindly mention ‘Admin and Logistics Intern’. Applications should be in English.

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Expert Tips To Be A Successful Applicant for Admin and Logistics Intern Position

1. Highlight Relevant Experience: Emphasize any previous experience in logistics, administration, or procurement, showcasing your ability to excel in the role.
2. Demonstrate Problem-Solving Skills: Provide examples of how you’ve successfully resolved logistical challenges or streamlined processes in previous roles or academic projects.
3. Showcase Technical Proficiency: Highlight your proficiency in relevant software, such as Excel or accounting packages, to demonstrate your readiness for the position.
4. Illustrate Communication Skills: Share instances where you effectively communicated with diverse teams or stakeholders, emphasizing your interpersonal abilities.
5. Express Passion for Environmental Conservation: Articulate your enthusiasm for environmental causes and your alignment with Justdiggit’s mission to combat climate change through regreening initiatives.
6. Emphasize Adaptability: Describe situations where you successfully adapted to multicultural environments or managed multiple tasks simultaneously, showcasing your ability to thrive in diverse settings.
7. Quantify Achievements: Where possible, quantify your achievements in previous roles or academic projects to demonstrate your impact and effectiveness.
8. Research the Organization: Familiarize yourself with Justdiggit’s mission, values, and recent projects to tailor your application and demonstrate genuine interest in the organization.
9. Craft a Compelling Motivation Letter: Use your motivation letter to convey your passion for the role, aligning your skills and experiences with the specific responsibilities and objectives outlined in the job description.
10. Proofread Carefully: Before submitting your application, meticulously review your CV and motivation letter to ensure clarity, accuracy, and professionalism.

Sample Cover Letter for an Admin and Logistics Intern Position

[Your Name]

[Your Address]

[City, State, Zip Code]

[Your Email Address]

[Your Phone Number]

[Date]

[Hiring Manager’s Name]

Justdiggit

[Nairobi Address]

[Nairobi, Kenya]

Dear [Hiring Manager’s Name],

I am writing to express my interest in the Admin and Logistics Intern position at Justdiggit, as advertised. With a Bachelor’s degree in Business Administration and a passion for environmental conservation, I am eager to contribute to your mission of regreening Africa and combating climate change.

During my academic and professional journey, I have honed my organizational, communication, and problem-solving skills, which I believe align well with the responsibilities outlined for this role. My experience in managing logistics for [mention any relevant experiences or projects] has equipped me with the ability to coordinate transportation efficiently while prioritizing safety and compliance.

Furthermore, my proficiency in Excel and accounting software, coupled with my keen attention to detail, will enable me to contribute effectively to fleet management and procurement processes at Justdiggit. I am excited about the opportunity to work with a diverse team dedicated to making a meaningful impact on our planet.

Thank you for considering my application. I am looking forward to the possibility of contributing to Justdiggit’s mission and learning from the talented individuals within your organization. Please find my CV attached for your review. I am available for an interview at your earliest convenience.

Warm regards,

[Your Name]

We wish you the best in your application process and remind you that Justdiggit is committed to attracting and retaining a diverse workforce. We do not charge any application or recruitment fees, reflecting our commitment to fairness and equal opportunity for all candidates. Visit our website to learn more about our organization and our ongoing efforts to combat climate change.

THE KENYAN JOBFINDER