Accounting Officer

Accounting Officer

Department: HIAS Kenya

Location(s): On-Site – Nairobi, Kenya

POSITION SUMMARY:

The Accounting Officer is instrumental in providing essential accounting and financial services vital for the continuous operations of the organization. This role encompasses overseeing crucial accounting functions, ensuring transactions are accurately recorded in the most efficient manner, and facilitating day-to-day accounting tasks to bolster various programs.

ESSENTIAL FUNCTIONS:

Accounting Oversight:

• Review procurement documentation before initiating payments.
• Record cash/cheque/bank transfer transactions into the NetSuite Accounting System.
• Prepare monthly, quarterly, and mid-year donor financial reports for submission to the Country Director and HIAS Headquarters, maintaining compliance with HIAS and donor accounting procedures.
• Facilitate donor verification/desk review exercises, assisting in the review of financial report backups and vouching of supporting documents.
• Aid in the preparation and coordination of audit activities by internal and external auditors.
• Participate in budget preparation exercises.
• Monitor donor monthly burn rates reports for various programs to ensure budget lines are adhered to.

Financial Reconciliation and Reporting:

• Conduct monthly bank, petty cash, and MPESA account reconciliations.
• Reconcile other balance sheet items monthly, including accrued expenses and advance accounting.
• Maintain accounts payable and receivable on a monthly basis.
• Provide staff training on essential accounting documents.

Budgetary Control and Development:

• Assist in preparing annual budgets and budgetary control reports for donors.
• Contribute to the development of various accountability vouchers for use in the finance office.

Additional Responsibilities:

• Perform any other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Bachelor’s Degree in Accounting or Finance.
• CPA(K) Finalist qualification is mandatory.
• Minimum of 3 years of relevant working experience.
• Proficiency in the NetSuite Accounting System.
• Strong analytical skills with acute attention to detail.
• Exceptional organizational skills with the ability to adapt and perform well under pressure.
• Knowledge in Accountability to Affected Populations and Prevention of Sexual Exploitation and Abuse.

DISCLAIMER:

This job description provides an overview of the general nature and level of work involved. It is not an exhaustive list of all responsibilities, duties, or skills required. The permanent location is subject to change based on programmatic needs. Flexibility is imperative as we evolve and expand. The successful candidate must thrive in a dynamic, fast-paced environment with stringent deadlines. All team members may be expected to perform duties beyond their normal work hours as necessary.

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Expert Tips To Be A Successful Applicant for Accounting Officer:

1. Highlight your expertise in accounting software, such as NetSuite, to demonstrate your technical proficiency.
2. Showcase your experience in donor financial reporting to underscore your ability to meet organizational requirements.
3. Emphasize your attention to detail and ability to manage multiple tasks simultaneously, crucial skills for effective financial management.
4. Discuss instances where you’ve contributed to budgetary control and development, illustrating your strategic thinking and financial acumen.
5. Demonstrate your understanding of ethical considerations in accounting, particularly in accountability to affected populations and preventing sexual exploitation and abuse.
6. Tailor your application to align with HIAS Kenya’s mission and values, emphasizing your commitment to their cause.
7. Provide concrete examples of how you’ve handled high-pressure situations or tight deadlines, showcasing your ability to thrive in a fast-paced environment.
8. Showcase your adaptability and willingness to take on additional responsibilities beyond your core duties.
9. Highlight any relevant professional certifications or ongoing professional development initiatives to demonstrate your commitment to continuous learning.
10. Craft a compelling cover letter that succinctly summarizes your qualifications, experiences, and alignment with HIAS Kenya’s mission.

SAMPLE COVER LETTER FOR AN ACCOUNTING OFFICER POSITION:

[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

[Employer’s Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear [Employer’s Name],

I am writing to express my interest in the Accounting Officer position at HIAS Kenya, as advertised. With a Bachelor’s Degree in Accounting, CPA(K) Finalist qualification, and over three years of experience in financial management, I am confident in my ability to contribute effectively to your organization’s mission.

During my tenure at [Previous Company], I spearheaded various financial initiatives, including donor financial reporting and budgetary control measures. My proficiency in accounting software, particularly NetSuite, has enabled me to streamline accounting processes and ensure accuracy in financial reporting.

I am particularly drawn to HIAS Kenya’s commitment to providing essential services to vulnerable populations, and I am eager to leverage my skills and expertise to support your impactful work. I am impressed by the organization’s dedication to accountability and preventing exploitation, and I am keen to contribute to these efforts.

Enclosed is my resume, which provides further details of my qualifications and experiences. I welcome the opportunity to discuss how my background aligns with the needs of HIAS Kenya in more detail. Thank you for considering my application. I look forward to the possibility of contributing to your team.

Sincerely,
[Your Name]

Reminder: HIAS Kenya is committed to attracting and retaining employees from diverse backgrounds. We are an equal opportunity employer and do not charge any application/recruitment fees, whether refundable or not.

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