Accountant – Payables | Haco Industries (Kenya) Limited

Accountant – Payables

Haco Industries (Kenya) Limited

Context
Haco Industries (Kenya) Limited is one of the region’s leading FMCG manufacturers, supplying a wide range of products to the entire East African and COMESA Markets. We are well known as an indigenous Kenyan company that manufactures quality personal and home care brands, including MIADI, AMARA, SO-SOFT, SPARKLE, ACE, and Haco pegs and rulers. We are also the only licensed distributor of Palmers in Kenya. Our mission is to add value to the everyday life of our customers across Africa.

About the Role

The Accountant – Payables plays a crucial role in tracking cash flow and processing payments to vendors and suppliers. This role is vital for maintaining a company’s financial, administrative, and clerical functions, ensuring that the company meets its profitability goals. The position is integral to Haco Industries’ financial health and operations.

Key Responsibilities

As an Accountant – Payables, you will be responsible for the following:

1. Manage the Accurate and Timely Booking of Invoices, Credit Notes, and Supplier Payments:
   Ensure all invoices, credit notes, and supplier payments are accurately recorded in the system, adhering to company policies and accounting standards.
2. Perform Monthly Reconciliation of Supplier Accounts:
   Conduct monthly reconciliations of supplier accounts, document any discrepancies, and resolve them within 30 days to ensure accuracy and accountability.
3. Timely Preparation of Supplier Payments:
   Prepare supplier payments promptly as per the agreed payment plans, ensuring smooth cash flow and maintaining strong relationships with suppliers.
4. Process Relevant Tax Returns and Statutory Payments:
   Accurately and timely process all tax returns and statutory payments to comply with tax regulations and avoid penalties.
5. Management and Monthly Reconciliation of VAT:
   Oversee the management and reconciliation of VAT 3 monthly, including follow-ups on pending VAT claims to ensure compliance and accurate tax reporting.
6. Ensure Proper Accounting and Recording of Accounts Payable Transactions:
   Maintain accurate accounting records of all accounts payable transactions in the general ledger, following accounting standards.
7. Reconcile Assigned General Ledger Accounts:
   Perform monthly reconciliations of assigned general ledger accounts to ensure that all financial data is accurate and up-to-date.
8. Prepare Monthly Accounts Payable Reports:
   Generate and analyze monthly accounts payable reports, providing insights into the company’s financial obligations and liquidity.
9. Implement and Maintain Proper Controls within the Accounts Payable Function:
   Establish and maintain effective internal controls within the accounts payable function to safeguard company resources and prevent financial discrepancies.
10. Maintain Effective Communication and Positive Relationships with Suppliers:
    Foster and maintain strong communication and relationships with suppliers, ensuring all queries and issues are addressed promptly.
11. Facilitate Annual Audits Related to the Accounts Payable Function:
    Assist in the preparation and facilitation of annual audits, providing necessary documentation and explanations to auditors.

Qualifications and Skills

To excel in the role of Accountant – Payables, candidates should meet the following qualifications and skills:

• Business-Related Undergraduate Degree:
  A degree in Accounting, Finance, or a related field is essential.
• Accounting Qualification, CPA Finalist:
  Candidates must have completed CPA (Certified Public Accountant) qualifications, preferably at the finalist level.
• Proficiency in Accounting Software and MS Office Suite:
  Advanced proficiency in accounting software and the MS Office Suite, particularly Excel, is required to manage data efficiently.
• Excellent Numerical Accuracy and Attention to Detail:
  A keen eye for detail and strong numerical accuracy are crucial for maintaining precise financial records.
• Strong Time Management Skills:
  The ability to manage time effectively and prioritize tasks is essential for meeting deadlines.
• Knowledge of Accounting Standards and Taxation Regulations:
  In-depth knowledge of accounting standards and local taxation regulations is necessary for compliance and accurate financial reporting.
• At Least 3-Year Professional Experience in a Similar Position:
  A minimum of three years of experience in a similar accounting role is required, with a focus on accounts payable functions.

How to Apply

If you are interested in joining Haco Industries (Kenya) Limited as an Accountant – Payables, please follow the application process below:

1. Fill in the Pre-Application Form:
   Access the pre-application form via this link.
2. Submit Your Application:
   Forward your application letter, academic and professional certificates, testimonials, and an up-to-date curriculum vitae to jobs@haco.co.ke. Ensure that your application is received by 13th September 2024.
3. State Your Expected Remuneration:
   Clearly indicate your expected salary and ensure that your contact details are up-to-date.

TELEGRAM CHANNEL

Haco Industries (Kenya) Limited is an equal opportunity employer. We encourage applications from people with disabilities and marginalized communities. We do not charge any application or recruitment fees, whether refundable or not.

Share This Opportunity

Please share this job opportunity with relatives, friends, and colleagues who may be interested in this role. Your assistance in spreading the word will help us reach potential candidates who are passionate about making a difference.