17 Vacancies Open At KEMSA

Healthcare
  • Healthcare
  • Kenya

KEMSA

KEMSA is a State Corporation established through an Act of Parliament, with the mandate

to procure, warehouse and distribute drugs and medical supplies for prescribed public

health programs, the national strategic stock reserve, prescribed essential health packages

and national referral hospitals.

As a result of business growth and the need to enhance organizational efficiency for

effective service delivery, we would like to fill various positions of as detailed below:


POSITION NAME: DISTRIBUTION MANAGER – (REF. KEMSA/HRA/DM/HR/1/2024)

GRADE: SA3

  1. OF VACANCIES: One (1)

TERMS OF SERVICE:  Contract

BASIC SALARY: As per scale

PURPOSE STATEMENT

The job holder’s responsibility is to coordinate KEMSA’s optimal route planning, Internal

fleet management, regional co-ordinators and dispatch activities for effective and timely

distribution of Health Products and technologies to the customers as per approved

delivery schedules.

PRINCIPAL ACCOUNTABILITIES

  1. Oversee preparation of distribution schedules for goods and allocate appropriate

vehicle/ truck.

  1. Develop a dispatch schedule for tracking out going orders
  2. Develop and deploy route plans.
  3. Ensure load integration for economy
  4. Co-ordinate and respond to emergency deliveries.
  5. Ensure vehicle check listing in liaison with Quality Assurance
  6. Oversee staging and verification of loads for both 3PL and internal fleet
  7. Preparation and dissemination of daily dispatch reports
  8. Oversee proper management of dispatch records
  9. Manage performance contracting of staff within Planning and dispatch
  10. Formulate and coordinate annual work plans for both Planning and dispatch
  11. Oversee implementation of distribution processes automation
  12. Oversee risk management within planning and dispatch
  13. Coordinate the distribution budget i.e. fuel, garage and motor vehicle insurance

costs.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

  1. Master’s Degree in Business related discipline Supply Chain Management, Logistics,

Commerce or its equivalent from a reputable institution.

  1. Bachelor’s Degree in Business related discipline Supply Chain Management, Logistics,

Commerce or its equivalent from a reputable institution

  1. 10 years’ relevant work experience in logistics or its equivalent and at least three (3) of

which should have been at the grade of senior management position.

  1. Must have undertaken a Senior management course lasting not less than 4 weeks from

a reputable institution.

  1. Proficiency in computer applications.
  2. Must fulfil the requirements of Chapter Six of the Constitution.

POSITION NAME: WAREHOUSE MANAGER

(REF. KEMSA/HRA/WM/HR/2/2024)

GRADE: SA3

  1. OF VACANCIES: One (1)

TERMS OF SERVICE:  Contract

BASIC SALARY: As per scale

PURPOSE STATEMENT

The position is crucial in ensuring that commodities are received in full as per delivery

notes, properly stored tomaintain form and quality, accurately documented while in

custody and shipped/dispatched as per approved orders.

PRINCIPAL ACCOUNTABILITIES

  1. Responsible for planning, directing and coordinating all activities of the warehouse.
  2. Ensure implementation of standard operating procedures (SOPs) in the

warehouse covering receipt, storage,dispatch, returns from customers, packaging

in line with pharmaceutical distribution best practices.

  1. Develop and implement distribution and delivery scheduling for all customers

and ensure timely picking anddispatch of customer orders.

  1. Coordinate with logistics department in ensuring timely dispatch and delivery of

orders to customers.

  1. Plan and manage storage of goods in the warehouse in accordance with the

FIFO/FEFO policy, and ensuringmost efficient picking process.

  1. Responsible for the cyclical and annual physical inventory counts
  2. Ensure employee training on best warehouse practices and safety is provided

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

  1. Master’s Degree in Business related discipline Supply Chain Management,

Logistics, Commerce or its equivalent from a reputable institution.

  1. Bachelor’s Degree in Business related discipline Supply Chain Management,

Logistics, Commerce or its equivalent from a reputable institution

  1. 10 years’ relevant work experience in a Warehouse or its equivalent and at least

three (3) of which should have been at the grade of senior management position

  1. Must have undertaken a Senior management course lasting not less than 4

weeks from a reputable institution.

  1. Proficiency in computer applications.
  2. Must fulfil the requirements of Chapter Six of the Constitution

POSITION NAME:HUMAN RESOURCE MANAGER

(REF. KEMSA/HRA/HRM/HR/3/2024)

GRADE: SA3

  1. OF VACANCIES: One (1)

TERMS OF SERVICE:  Contract

BASIC SALARY:  As per scale

PURPOSE STATEMENT

The job holder is responsible for providing leadership to the Human Resource department

and developing the HR strategy and people agenda in line with the business strategy.

He/she is tasked with formulating, planning, coordinating, monitoring, and

implementing optimal resourcing capacity in the organisation and ensuring optimal

employee engagement and retention to fulfil KEMSA’s mandate.

PRINCIPAL ACCOUNTABILITIES

  1. Lead in development of Human Resource Management strategies, policies, procedures

and systems and ensure adherence to the same by all staff.

  1. Lead workforce planning and manage the staff establishment and analyse staffing

levels in the Authority and recommend proposals for succession planning and proper

deployment of staff.

  1. Establish and monitor staff recruitment, promotion, discipline and capacity building

across the Authority.

  1. Lead and coordinate organizational change including culture change initiatives in the

Authority.

  1. Lead the development and coordination of staff welfare and other incentive schemes

for the Authority.

  1. Oversee performance management across the Authority and ensure linkage to reward

and career progression.

  1. Advise on the development and implementation of disciplinary and grievance

handling mechanisms.

  1. Oversee monitoring and evaluation of the effectiveness of training and development

programmes.

  1. Oversee employee relations across the authority and champion the people agenda

across the Authority to ensure engagement, employee satisfaction and retention.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE.

  1. Bachelors’ degree in any of the following disciplines: – Human Resource Management,

Public/Business Administration or equivalent qualification from reputable institution.

  1. Master’s degree in any of the following disciplines: – Human Resource Management,

Public/Business Administration or equivalent qualification from reputable institution

  1. Higher National Diploma in Human Resources or Certified Human Resource

Professional (CHRP) qualification or its equivalent from a reputable institution.

  1. Cumulative ten (10) years’ relevant work experience and at least three (3) of which

should have been at the grade of senior management position.

  1. Membership of the Institute of Human Resource Management and holder of valid

practising certificate.

  1. Must have undertaken a Senior management course lasting not less than 4 weeks from

a reputable institution.

  1. Proficiency in computer applications.
  2. Must fulfil the requirements of Chapter Six of the Constitution.

POSITION NAME: CUSTOMER SERVICE MANAGER

(REF. KEMSA/HRA/CSM/HR/4/2024)

GRADE: SA3

  1. OF VACANCIES: One (1)

TERMS OF SERVICE: Contract

BASIC SALARY: As per scale

PURPOSE STATEMENT

Advising the management on all issues related to customer service in the Authority.

PRINCIPAL ACCOUNTABILITIES

  1. Carry out any other role as assigned in line with delegated authority matrix
  2. Lead and implement customer service manual, policies, strategies and procedures

to efficiently meet customer needs for enhanced customer satisfaction.

  1. Develop a standard customer experience and lead its implementation at all points

of sales.

  1. Oversee the set up and operationalization of the call centre.
  2. Oversee the Logistics Management and Information System (LMIS) system and

ensure its optimal functioning for timely and accurate order processing.

  1. Develop customer satisfaction goals and coordinate with the team to meet them on

a steady basis.

  1. Lead satisfactory handling of customer complaints.
  2. Ensure data quality management and analysis and provide management with

regular reports on commodity consumption for informed decision-making.

  1. Oversee the development and maintenance of an updated customer database in the

Authority’s systems and ensure accurate records and documents for all customer

service activities and discussions are in place.

  1. Establish and maintain good relationship with customers across the country.
  2. Lead capacity building on use of the LMIS system by customers.
  3. Champion a high customer-focused culture across the Authority.
  4. Develop the departmental budget and supervise its allocation and use.
  5. Manage the performance of assigned team and coach them to develop their

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE.

  1. Bachelor’s degree in Business Administration (Marketing) or equivalent

qualifications from a reputable institution.

  1. Masters’ degree in any of the following disciplines; Business Administration,

Science, Pharmacy, Marketing, or equivalent qualifications from a reputable

institution.

  1. Cumulative ten (10) years’ experience and at least three (3) of which should have

been at the grade of senior management position

  1. Membership to a relevant professional body and in good standing e.g. Marketing

Society of Kenya (MSK), Chartered Institute of Marketing (CIM)

  1. Proficiency in Computer Applications.
  2. Must have undertaken a management course for not less than 4 weeks from a

reputable institution.

  1. Must fulfill requirements of chapter six of the constitution of Kenya

POSITION NAME: REGIONAL SALES & MARKETING EXECUTIVE

(REF. KEMSA/HRA/RSME/HR/5/2024)

GRADE: SA4

  1. OF VACANCIES: Two (2)

TERMS OF SERVICE:  Permanent

BASIC SALARY: As per scale

PURPOSE STATEMENT

Reporting to the Sales and Marketing Manager, the Regional Sales and Marketing Executive

will be responsible for ensuring that KEMSA’s client requirements and requests are fulfilled.

H/she will be responsible for sales and marketing of the commodities and sensitizing the

County Health Teams in a given territorial region.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

  1. To manage sales and marketing function.
  2. To develop and implement sales and marketing strategies.
  3. To obtain and respond to feedback from Health Care personnel involved in drug

management across various Counties within his/her region; NGO’s; FBO’s;

Institutions on product requirements/performances and service levels.

  1. Ensure the sales force is properly trained on Policy and Procedures, Selling

Techniques, Product Knowledge on Rational drug use.

  1. To relay relevant quality related information to the Quality Assurance Manager.8 | P a g e
  2. To obtain monthly receipts, usage and stock holding for national health facilities.
  3. Analyze and evaluate results on a monthly and quarterly basis, and take the

necessary corrective action in order to achieve desired profit levels

  1. Provide the relevant accurate input into the sales forecasting process to ensure

optimal inventory availability at all times

  1. To ensure that the correct mix of stock is maintained at customer facilities to meet

patient needs.

  1. Establish and maintain good relationships with all stakeholders.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:

The requisite qualifications for this position will be as follows:

  1. A University Degree, preferably with pharmaceutical, medical or biomedical

background.

  1. Knowledge and understanding of the public sector pharmaceutical market, identify

opportunities and capitalise on them.

  1. Diploma in Sales & Marketing will be added advantage.
  2. Five (5) years’ experience in sales and marketing and should demonstrate

achievement of set targets.

  1. Proficiency in MS Office suite and ERP platform.
  2. Possess a clean, valid Driving Licence free from any endorsements.
  3. Sales Ability/Persuasiveness and Customer Focus.
  4. Ability to work under little supervision and good time management. 9 | P a g e


POSITION NAME: ASSISTANT ICT MANAGER (REF.

KEMSA/HRA/AICTM/HR/6/2024)

GRADE: SA4

  1. OF VACANCIES: One (1)

TERMS OF SERVICE: Permanent

BASIC SALARY:  As per scale

LOCATION:

The successful candidate will be deployed in the ICT Department, supporting the ICT

Manager.

PURPOSE STATEMENT:

Reporting to the ICT Manager, the Assistant ICT Manager will be charged with the

responsibility of deputizing and supporting the Department on implementation of the ICT

strategy.

PRINCIPAL ACCOUNTABILITIES:

The jobholder will have the following principal accountabilities:

  1. Participates in the preparation of monthly, quarterly and annual reports
  2. Supervising, mentoring and coaching staff within the department.
  3. Support in planning and budgeting for the ICT resources.
  4. Supporting the provision of computer server services.
  5. Supporting the provision of computer network resources.
  6. Supporting computer software services.
  7. Supporting management on the computer resources requirements for the

organization.

  1. Maintaining security of the computer resources.
  2. Supporting the data protection and recovery systems.
  3. Support the maintenance and updating of the Authority’s website.
  4. Supporting the PABX system.
  5. Liaison with ICT vendors on various aspects that include service and maintenance

through the existing Service Level Agreements.

QUALIFICATIONS, KNOWLEDGE, SKILLS & EXPERIENCE:

The requisite qualifications for this position will be as follows:

  1. Bachelor’s Degree in Computer Science, Business Information Technology or other

related qualifications from a recognized institution.

  1. Diploma in Information Communication Technology or equivalent qualification.
  2. Possession of professional qualifications such as CCNA, MCP, PMP, ITIL
  3. At least five (5) years’ working experience, with three (3) years in a Supervisory

POSITION NAME: PLANNING OFFICER (REF. KEMSA/HRA/PO/HR/7/2024)

GRADE: SA4

  1. OF VACANCIES: One (1)

TERMS OF SERVICE: Permanent

BASIC SALARY: As per scale

PURPOSE STATEMENT:

Reporting to the Planning and Continuous Improvement Manager (supervisor’s job title),

the Business Planning Officer will be charged with the responsibility of organizing,

coordinate and control the strategic planning and implementation process, which entails

preparation of strategic and business plans, monitoring their implementation and

evaluation of plan achievements in terms of business performance, strategy and objectives

of the strategic and business plans.

PRINCIPAL ACCOUNTABILITIES:

The jobholder will have the following principal accountabilities:

  1. Support the formulation of strategic corporate business plans( short, medium and

long term)

  1. Participate in the development of policies and strategies that will help management

achieve corporate goal and objectives as stipulated in the business plans

  1. Coordinate the implementation process of the plans, enhancing its achievement

through continuous monitoring and evaluation and guiding management on

achievements and any other needs arising from the process

  1. Develop and deliver routine progress reports on the strategic and business plan

implementation

  1. Evaluation of the effectiveness, efficiency and appropriateness of service quality

standards and targets, making board recommendations for redressing performance

gaps

  1. Develop measurable parameters to be used in measuring strategy implementation

and ensuring that business managers understand them

  1. Monitor and communicate Performance contracting, Development Partner

requirements and align departmental targets to performance contracting SLA’s

(Service Level Agreements)

  1. Ensure alignment of business plan metrics and other quantitative measurement

targets with KEMSA’s Performance Management Plan.

  1. Conduct business discussions with external stakeholders including donors and

county officials

  1. Coordinate donor funded programs
  2. Ensure that KEMSA meets external reporting requirements for financing partners

and the Government of Kenya

  1. Structure and communicate Performance contracting, Development Partner

requirements and align departmental targets to performance contracting SLA’s

(Service Level Agreements)

  1. Coordinate resource mobilization and fundraising.
  2. Perform any other duties as assigned

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:

The requisite qualifications for this position will be as follows:

  1. Minimum of five years’ experience in strategic planning or similar management or

coordination positions; experience in supply chain or health sector is desirable.

  1. Bachelor’s Degree in business, health, pharmaceutical or related studies from a

recognized institution.

  1. Demonstrable computer skills in MS Word, Excel, PowerPoint etc.
  2. Knowledge and demonstrable use of AI tools required
  3. Strong skills in strategic planning, project management, and qualitative

performance monitoring and evaluation.

  1. Proficient writing communication skills with colleagues at various seniority levels

POSITION NAME: DISTRIBUTION OFFICER

(REF. KEMSA/HRA/DO/HR/8/2024)

GRADE: SA4

  1. OF VACANCIES: One (1)

TERMS OF SERVICE: Permanent

BASIC SALARY: As per scale

PURPOSE STATEMENT

Reporting to the Distribution Manager, the Distribution Officer will support the

department in ensuring 100% distribution reach to health facilities through appropriate

co-ordination of distribution strategies.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

  1. Support and oversee the preparation of distribution plans for medical commodities.
  2. Prepare and submit program reports on timely basis
  3. Co-ordinate quarterly Third-Party Logistics Providers performance review meetings

and prepare subsequent reports.

  1. Co-ordinate data capture in Warehouse Management Program (WMS) and

Enterprise Resource Planning (ERP)

  1. Handling of complaints from transporters and other stakeholders.
  2. Co-ordinate distribution plans.
  3. Oversee staging of loads
  4. Facilitate submission of the Departmental Performance contract metrics and reports.
  5. Handling of complaints and giving feedback to customers.
  6. Supervision, performance review and training of staff
  7. Budget preparation
  8. Verification and processing of accountable documents in the Department.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE:

The requisite qualifications for this position will be as follows:

  1. Bachelor’s Degree in Supply Chain Management or related studies from recognized

institutions.

  1. Diploma in Supply Chain Management.
  2. Hands-on experience in supply chain management.
  3. Proficiency in MS Office Suite applications (MS-Word, Excel, PowerPoint.
  4. Knowledge of fleet management and physical distribution is an added advantage.
  5. Five (5) years working experience in a busy environment, preferably in a supply

POSITION NAME: COUNTY SALES & MARKETING OFFICER

(REF. KEMSA/HRA/CSMO/HR/9/2024)

GRADE: SA5

  1. OF VACANCIES: Four (4)

TERMS OF SERVICE: Permanent

BASIC SALARY: As per scale

PURPOSE STATEMENT

Reporting to the Regional Sales & Marketing Executive or the Head SSD, the County Sales

and Marketing Officer will be responsible for managing the sales and marketing function

within specified/allocated Counties or other customers of the Supplementary Services

Division (SSD). He/she will be responsible for ensuring that KEMSA’s client requirements

and requests within the specified Counties are met and also market and sell commodities to

the allocated counties or SSD Customers. The positions will be based in various County

Locations across the Country.

PRINCIPAL ACCOUNTABILITIES.

The jobholder will have the following principal accountabilities:

  1. To develop, implement and execute sales and marketing strategies within the

County.

  1. To liaise with the respective County Administration, Health teams or SSD Customers

on medical supply matters to ensure continued supply of commodities.

  1. To follow up on payments for sales already made (debt collection).
  2. To obtain and respond to feedback from Health Care personnel involved in drug

management at County, Sub-County and Rural Health Facilities or SSD customers

on product requirements/performances and service levels.

  1. To conduct and obtain market intelligence and penetration of new/emerging

markets

  1. To relay relevant quality related information to the Quality Assurance Manager.
  2. To obtain monthly receipts, usage and stock holding for the health facilities or SSD

Customers.

  1. To analyze and evaluate results on a monthly and quarterly basis, and take the

necessary corrective action in order to achieve desired profit levels.

  1. To provide the relevant accurate input into the sales forecasting process to ensure

optimal inventory availability at all times.

  1. To ensure that the correct mix of stock is maintained at customer facilities to meet

patient needs.

  1. To establish and maintain good relationships with the entire clientele
  2. Conduct risk analysis, advise on key elements and mitigation measures within the

function.

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE:

The requisite qualifications for this position will be as follows:

  1. Bachelors’ Degree from a recognized institution preferably with pharmaceutical,

medical or biomedical background.

  1. Diploma or equivalent qualifications in Sales and Marketing from a recognized

institution.

  1. Proficiency in use of MS Office applications and ERP platform.
  2. Two (2) years’ experience in sales/marketing function.
  3. Demonstrable understanding of how the public health sector supply chain

operates.

  1. Possess a clean, valid Driving Licence free from any endorsements.


POSITION NAME: INTERNAL AUDITOR

(REF. KEMSA/HRA/IA/HR/10/2024)

GRADE: SA5

  1. OF VACANCIES: One (1)

TERMS OF SERVICE: Permanent

BASIC SALARY: As per scale

PURPOSE STATEMENT

Reporting to the Internal Audit and Risk Manager, the Internal Auditor will assist in

planning, executing and reporting on the operational, financial, regulatory and compliance

related audits of KEMSA. The Internal Audit Assistant will be responsible of providing

assurance on internal controls, risk management and governance processes of the Authority

and submit a report to the Internal Audit Manager & Internal Audit Officer.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

  1. Assisting in implementing, developing and executing comprehensive audit

programmes

  1. Ensuring high professional standards with the guidelines of internal auditing

standards (IPPF)

  1. Reviewing and recommending improvements on internal control systems;
  2. Facilitating risk assessments;
  3. Assist in formulating and implementing risk based annual internal audit plans in

liaison with the team members and supervisor;

  1. Maintaining high audit standards within the department and adherence to plans,

budgets and work schedules, ensuring compliance with existing regulations,

instructions and procedures in financial and other operations;

  1. Preparation of audit reports
  2. Carry special audit assignments as instructed
  3. Carry the follow-up activities to ensure timely implementation of recommendations

/ action plans

  1. Ensuring that Authority assets and equipment, supplies, stores etc. are appropriately

recorded in relevant registers, maintained and kept safely.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

The requisite qualifications for this position will be as follows:

  1. Bachelor’s Degree in Finance/Accounting/Economics or any related business

degree from a recognized institution

  1. Be a Certified Public Accountant (K) or other recognized equivalent qualifications.
  2. Must be a member of ICPAK/IIA/ACCA in good standing
  3. Knowledge of ERP systems, Audit Command Language (ACL), Risk management
  4. Over 3 years’ working experience.

POSITION NAME:  RECORDS MANAGEMENT OFFICER

(REF. KEMSA/HRA/RMO/HR/11/2024)

GRADE: SA5

  1. OF VACANCIES: One (1)

TERMS OF SERVICE:  Permanent

BASIC SALARY:  As per scale

PURPOSE STATEMENT

The Records Management Officer will manage the organization’s records in line with the

requisite legal provisions, KEMSA requirements and the internationally recognized

Records Management best practices as envisioned by the ISO:15489. The position holder

will be in the Administration Department but shall be deployed in an appropriate area to

support the records management function.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

  1. Ensuring complete and accurate records that demonstrate integrity and

authenticity for purposes of supporting business and admissibility during audits.

  1. Assisting the organization by ensuring efficient contract administration between

KEMSA and suppliers through sound records management and bring-ups.

  1. Ensuring safe custody of KEMSA records thus ensuring compliance security and

reliability of records and information therein at all times.

  1. Digitization of records and establishing a functional Electronic Records

Management System (ERMS).

  1. Conducting records inventory, retrieval and dissemination of information to action

officers on a need-to-know basis

  1. Ensuring that the Records Management functionality adheres to KEMSA’s Records

Management Policies, standards and is in accordance with all legal requirements as

well as the international best practices.

  1. Assisting in the administrative duties of the Operations Directorate by conducting

follow-ups on supplier queries complaints

  1. Managing all records for the downstream supply chain functions.
  2. Conduct risk analysis, advise on key elements and mitigation measures within the

function.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

The requisite qualifications for this position will be as follows:

  1. Bachelor’s Degree in Information Sciences, Archives or Records Management or

related qualifications from a recognized institution.

  1. Three (3) years’ experience in a busy records management function in public or

private sector.

  1. Have professional qualifications from the Kenya Library Association or any other

recognized professional body.

  1. Excellent ICT skills to enable automation and sharing of information in a

collaborative environment.


POSITION NAME:  FORKLIFT PLANT OPERATOR

(REF. KEMSA/HRA/FLO/HR/12/2024)

GRADE:  SA9

  1. OF VACANCIES: Two (2)

TERMS OF SERVICE:  Permanent

BASIC SALARY:  As per scale

PURPOSE STATEMENT

Reporting to the Warehouse Supervisor, the Forklift Plant Operator will be charged with

the responsibility of ensuring safe movement of commodities within the various

Warehouse locations.

PRINCIPAL ACCOUNTABILITIES

The jobholder will have the following principal accountabilities:

  1. Ensuring the safety (of people, commodities and other equipment) and operation

of the assigned Forklift and Reach Truck.

  1. Facilitate the receipt of commodities at the Receipt Bay during unloading.
  2. Facilitate the dispatch of commodities at the Dispatch Bay during distribution.
  3. Facilitate the safe movement of commodities within the assigned Warehouse.
  4. Facilitate movement of commodities during re-warehousing.
  5. Facilitate the movement of commodities from the racks and other storage locations

to the assigned areas.

  1. Ensure that the Forklift/Reach Truck is serviceable and in good working condition.
  2. Report any mechanical or other faults on the assigned equipment to the Supervisor.

QUALIFICATIONS, KNOWLEDGE AND EXPERIENCE

The requisite qualifications for this position will be as follows:

  1. Be in possession of a mean grade of D Plain at Kenya Certificate of Secondary

Education (KCSE).

  1. Hands-on experience operating Forklifts/Reach Trucks of NOT less than 3 years in

a supply chain or manufacturing set-up.

  1. Be in possession of a valid driving license Class B-C-E-G free from any

endorsement.

  1. Ability to work under minimum supervision.
  2. Those with Certificates in First Aid or Occupational Safety and Health will have

added advantage.

DESIRED PERSONAL ATTRIBUTES:

Applicants will be required to have the following attributes:

  1. Honesty
  2. Integrity
  3. Flexibility
  4. Team player
  5. Good time management skills
  6. Effective communication

Successful candidates will be required to satisfy the following requirements of Chapter

Six (6) of the Constitution of Kenya 2010:

  1. Police Clearance Certificate from the Directorate of Criminal Investigations;
  2. Tax Compliance Certificate from the Kenya Revenue Authority.
  3. Higher Education Loans Board (for University Graduates)
  4. Ethics and Anti-Corruption Commission Clearance

Those interested and who meet the above requirements are invited to apply for the job.

The application should be accompanied with a detailed curriculum vitae, copies of certificates

and testimonials addressed as below should reach the Chief Executive Officer not later

than 31st January 2024.

The applicant’s envelope should quote the Reference Number of the position they are

applying for.

Ag. Chief Executive Officer,

Kenya Medical Supplies Authority,

13 Commercial Street Industrial Area,

P.O. Box 47715-0010,

NAIROBI

Attn. Director HR & Administration

‘The Kenya Medical Supplies Authority is an Equal Opportunity Employer

Committed to Diversity and Gender Equality’.

NOTE: Canvassing will lead to automatic disqualification.


SAMPLE COVER LETTER – Distribution Manager:

Dear Hiring Committee,

I am writing to express my interest in the Distribution Manager position at Kenya Medical Supplies Authority (KEMSA), as advertised under Reference Number KEMSA/HRA/DM/HR/1/2024. With a Bachelor’s degree in Logistics and a proven track record in distribution management, I am confident in my ability to contribute significantly to the success of KEMSA’s distribution operations.

In my previous role as Distribution Manager at XYZ Healthcare, I successfully led a team of professionals in streamlining distribution processes, resulting in a 20% improvement in efficiency. My experience aligns seamlessly with KEMSA’s commitment to enhancing organizational efficiency for effective service delivery.

I am particularly drawn to KEMSA’s vital role in supporting public health programs, and I am excited about the opportunity to contribute to the organization’s success. My expertise in strategic planning, team leadership, and quality control aligns perfectly with the responsibilities outlined in the job description.

Enclosed with this letter is my detailed curriculum vitae, along with copies of my certificates and testimonials. I am eager to discuss how my skills and experiences make me the ideal candidate for the Distribution Manager position. I look forward to the possibility of contributing to KEMSA’s continued success.

Thank you for considering my application. I am available at your earliest convenience for an interview.

Sincerely,

[Your Full Name]

Frequently Asked Questions (FAQs):

  1. Q: What is the primary focus of the Distribution Manager role at KEMSA?
    • A: The Distribution Manager is responsible for developing and implementing distribution strategies for medical supplies, ensuring timely and efficient delivery to support public health programs.
  2. Q: What qualifications are essential for the Distribution Manager position?
    • A: Candidates should have a Bachelor’s degree in Logistics or a related field, proven experience in distribution management (preferably in healthcare), and strong leadership skills.
  3. Q: How can applicants demonstrate their suitability for the role?
    • A: Applicants should highlight leadership experience, supply chain expertise, problem-solving skills, collaborative abilities, and achievements in improving distribution efficiency.
  4. Q: What is the deadline for submitting applications?
    • A: The deadline for submitting applications is 31st January 2024.
  5. Q: How should applicants address the Chief Executive Officer in their application?
    • A: Applicants should address the Chief Executive Officer at the provided address, quoting the Reference Number of the position they are applying for.
  6. Q: Is KEMSA an Equal Opportunity Employer?
    • A: Yes, KEMSA is an Equal Opportunity Employer committed to Diversity and Gender Equality.
  7. Q: What will successful candidates be required to satisfy according to Chapter Six (6) of the Constitution of Kenya 2010?
    • A: Successful candidates will be required to satisfy the requirements of Chapter Six (6) of the Constitution of Kenya 2010.
  8. Q: Canvassing is mentioned as leading to automatic disqualification. What does this mean?
    • A: Canvassing refers to attempts to influence the selection process through improper means. Any such attempts will result in automatic disqualification.
  9. Q: What is the address for submitting applications?
    • A: Applications should be sent to the Ag. Chief Executive Officer at 13 Commercial Street Industrial Area, P.O. Box 47715-0010, NAIROBI.
  10. Q: Is there any specific information applicants should include in their envelopes?
    • A: Yes, the applicant’s envelope should quote the Reference Number of the position they are applying for.

Possible Distribution Manager Interview Questions With Answers:

  1. Q: How do you ensure the timely and accurate distribution of medical supplies in a fast-paced environment?
    • A: In my previous role, I implemented robust logistics planning and real-time tracking systems, enabling us to meet tight deadlines consistently.
  2. Q: Can you provide an example of a challenging distribution scenario you faced and how you resolved it?
    • A: During a sudden surge in demand, I collaborated with suppliers to expedite deliveries and temporarily adjusted shift schedules, ensuring uninterrupted distribution.
  3. Q: How do you maintain quality control in the distribution process?
    • A: I established stringent quality checks at key distribution points, implemented regular audits, and conducted continuous training to ensure adherence to quality standards.
  4. Q: Describe a time when you successfully implemented cost-saving measures in distribution operations.
    • A: By renegotiating contracts with logistics partners and optimizing route planning, I achieved a 15% reduction in distribution costs in my previous role.
  5. Q: How do you foster collaboration between the distribution team and other departments within the organization?
    • A: Regular cross-departmental meetings, clear communication channels, and joint problem-solving sessions have proven effective in promoting collaboration.
  6. Q: Can you share an experience where you had to adapt to changes in distribution processes or technology?
    • A: In response to industry advancements, I led the integration of a new inventory management system, resulting in increased accuracy and efficiency.
  7. Q: What strategies do you employ to motivate and inspire your distribution team?
    • A: Recognition programs, skill development opportunities, and creating a positive work environment have been instrumental in motivating my team.
  8. Q: How do you handle unforeseen disruptions in the supply chain that could impact distribution timelines?
    • A: I developed contingency plans, maintained alternative suppliers, and established clear communication channels to address unforeseen disruptions promptly.
  9. Q: How do you ensure compliance with regulatory requirements in the distribution of medical supplies?
    • A: I stay updated on relevant regulations, conduct regular compliance audits, and ensure that all team members are well-versed in regulatory requirements.
  10. Q: Why are you interested in working for KEMSA, and how do you see your role contributing to the organization’s mission?
    • A: I am impressed by KEMSA’s commitment to public health, and I believe my expertise in distribution management will significantly contribute to the organization’s mission by ensuring the efficient flow of medical supplies.

Best of luck in your application, and we look forward to welcoming the best talent to join our team at KEMSA – Your Partner in Healthcare.


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