168 Vacancies Open at the Office of the Attorney General & Department of Justice (OAG&DOJ)

168 Vacancies Open at the Office of the Attorney General & Department of Justice (OAG&DOJ)

The Office of the Attorney General & Department of Justice (OAG&DOJ) in Kenya is inviting applications for 168 positions across various job categories. These roles offer competitive remuneration and ample career growth opportunities within the public service, targeting individuals dedicated to upholding Kenya’s justice system. Below, each position is detailed with key responsibilities, qualifications, and application instructions.

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Important Considerations

The OAG&DOJ is committed to diversity, equality, and providing opportunities for persons from all backgrounds, encouraging applications from persons with disabilities, women, youth, and marginalized communities. Applicants with disabilities are encouraged to indicate their status in their application letters.

Please Note:

• Only shortlisted candidates will be contacted.
• Canvassing will result in disqualification.
• Shortlisted candidates will need to provide original documents (National Identity card, academic and professional certificates, testimonials) during the interview.

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Why Join the OAG&DOJ?

Working with the Office of the Attorney General & Department of Justice provides an opportunity to contribute to Kenya’s legal and administrative systems while growing in a meaningful public service career. From foundational roles to specialized legal positions, these vacancies cater to professionals at various career levels who are passionate about law, justice, and administration.

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List of Available Positions

Below is a comprehensive description of each available role, including responsibilities, qualifications, and salary information.

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1. Office Assistant III – 30 Positions

• Location: Nairobi, Kenya
• Basic Salary: Ksh 18,250 – Ksh 22,720 per month
• Qualifications: Kenya Certificate of Secondary Education (KCSE) with a mean grade of D
• Role Overview: Office Assistants handle office cleanliness, orderliness, minor administrative tasks (dispatching files, photocopying), and waste management.

Responsibilities:

• Maintain a clean office environment.
• Assist in document dispatch and file management.
• Ensure organized workspace and inventory control.

Apply Now for Office Assistant III

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2. Assistant Office Administrator III – 30 Positions

• Location: Nairobi, Kenya
• Basic Salary: Ksh 28,620 – Ksh 37,100 per month
• Qualifications: KCSE with a mean grade of C-
• Role Overview: Supports office functions, manages administrative tasks, handles visitors, and maintains filing systems.

Responsibilities:

• Take dictation, manage documents, and maintain equipment.
• Coordinate schedules and manage calendars.
• Provide efficient filing and organizational support.

Apply Now for Assistant Office Administrator III

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3. Legal Clerk Assistant IV – 30 Positions

• Location: Nairobi, Kenya
• Basic Salary: Ksh 25,420 – Ksh 33,170 per month
• Qualifications: KCSE with a mean grade of C- and preferably a valid Process Server Certificate from the High Court of Kenya
• Role Overview: Legal Clerks support legal procedures, including filing documents, maintaining legal registers, and assisting with court orders.

Responsibilities:

• Maintain legal registers and prepare affidavits.
• File and record legal documents accurately.
• Support court processes by executing orders under supervision.

Apply Now for Legal Clerk Assistant IV

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4. State Counsel – 78 Positions

• Location: Nairobi, Kenya
• Basic Salary: Ksh 46,120 – Ksh 65,860 per month
• Qualifications: Bachelor of Laws degree (LLB), Postgraduate Diploma in Law from Kenya School of Law, and admission as an advocate of the High Court of Kenya
• Role Overview: Handles civil litigation, legislative drafting, and public legal services, playing a pivotal role in legal cases and policy formulation.

Responsibilities:

• Represent the government in civil litigation.
• Draft legislation and offer legal opinions.
• Contribute to policy development and public legal outreach.

Apply Now for State Counsel

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Application Process

Deadline: 21st November 2024, 5:00 pm

How to Apply:
Candidates meeting the requirements should complete the Application for Employment Form (OAG&DOJ.1.2024), available HERE FORM-OAGDOJ.1.24. Applications can be submitted in PDF format via email to recruit2024@ag.go.ke or mailed to:

THE SOLICITOR GENERAL
Office of the Attorney General & Department of Justice
P.O. BOX 40112-00100
NAIROBI

• TELEGRAM CHANNEL

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Expert Tips to Be a Successful Applicant for Each Position

As an experienced recruiting professional, here are role-specific, expert tips tailored for each position. These insights aim to help applicants create outstanding applications that stand out in ATS systems and appeal to hiring managers.

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For Office Assistant III

1. Emphasize Cleaning and Maintenance Experience
   In your resume, highlight any cleaning or maintenance roles you’ve held, even informally. For example, if you maintained cleanliness in a retail store or helped with cleaning at a community center, mention it. Describe specific tasks, such as “Performed daily cleaning of high-traffic areas, including dusting, waste disposal, and floor maintenance, ensuring a hygienic environment for staff and clients.”
2. Use Action-Oriented Keywords
   Since many applications are filtered by ATS, incorporate action-oriented keywords. Words like “cleaned,” “organized,” “assisted,” and “maintained” align with the job description and help your resume stand out. Example: “Organized office supplies, ensuring a well-stocked and tidy workspace.”
3. Provide Concrete Examples of Reliability
   In a position where consistent attendance and reliability are critical, offer examples that show your commitment. You could write, “Achieved a perfect attendance record over six months in a previous role, demonstrating reliability and dedication.”
4. List Professional References Who Can Vouch for Your Work Ethic
   Select references who can specifically speak to your reliability and work ethic in a service or maintenance role. A previous supervisor, even from volunteer work, can reinforce your dependability. An ideal reference might say, “This candidate consistently showed up on time and completed all assigned tasks.”
5. Tailor Your Cover Letter to Show Interest in Public Service
   Express why you want to work for the OAG&DOJ. Mention the appeal of contributing to a public institution dedicated to justice. Example: “I am excited about the opportunity to work as an Office Assistant III with the OAG&DOJ because I am committed to supporting the public sector’s work in maintaining justice.”
6. Highlight Your Ability to Maintain Organized Spaces
   If you’ve had experience organizing areas, describe it in detail. For instance, “In my previous role, I reorganized the office supply closet, labeling and sorting items to improve efficiency.”
7. Mention Any Volunteer or Community Service Experience
   Demonstrating a history of community service can reflect well on your commitment to public service values. “Volunteered to clean and maintain facilities at my local community center, ensuring a welcoming environment for all visitors.”
8. Demonstrate Adaptability and Flexibility
   If you’ve been able to assist in additional tasks when needed, mention this. For example, “Adapted to various support roles during high-volume periods, assisting in filing and other clerical duties to help streamline office operations.”
9. Mention Customer Service Skills
   If you’ve ever had interactions with the public, even briefly, mention your friendly and professional demeanor. “Assisted visitors by providing directions and answering basic questions, ensuring they felt welcomed and informed.”
10. Ensure Your Application Is Well-Organized and Neatly Presented
    Attention to detail is crucial. Ensure that your application materials are clean, professional, and free of typos. This is especially important for a role where neatness and order are valued.

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For Assistant Office Administrator III

1. Showcase Specific Administrative Experience
   Detail experiences in administrative support roles, especially if they involved managing schedules or handling visitor interactions. Example: “Managed a busy calendar for senior staff, coordinating 15+ meetings weekly and ensuring no scheduling conflicts.”
2. Emphasize Communication Skills
   Communication is vital for this role, so offer examples that show your ability to communicate effectively with visitors, staff, and supervisors. “Greeted and assisted over 100 visitors daily, providing clear directions and handling inquiries professionally.”
3. Demonstrate Proficiency in Office Software
   List your knowledge of Microsoft Office tools like Word, Excel, and Outlook, and give examples of their application. “Used Excel to track office inventory and prepare weekly reports, ensuring supplies were always stocked and accounted for.”
4. Show Strong Organizational Skills with Real Examples
   Describe instances where your organizational abilities helped streamline processes. “Implemented a new filing system, reducing document retrieval time by 30% and improving overall office efficiency.”
5. Use Professional References Who Can Confirm Your Administrative Abilities
   References should confirm your skills in managing office tasks and handling visitors. An ideal reference might state, “This candidate was a cornerstone of our administrative team, consistently maintaining order and effectively managing visitor interactions.”
6. Create a Tailored Cover Letter Reflecting Enthusiasm for Office Administration
   Show excitement for supporting the justice system through administrative work. “I am drawn to the Assistant Office Administrator III role at OAG&DOJ due to my commitment to ensuring smooth and efficient office operations in support of justice and public service.”
7. Highlight Relevant Training or Courses
   If you’ve taken courses in office administration, highlight this. “Completed an Office Management course that covered best practices in organizing schedules, documents, and visitor interactions.”
8. Give Examples of Your Attention to Detail
   Discuss experiences where you caught errors or ensured accuracy in administrative tasks. “Identified and corrected filing errors in a previous role, maintaining accurate records and reducing discrepancies.”
9. Emphasize Customer Service and Professionalism
   Show that you can maintain a professional demeanor in handling visitors. “Consistently provided a welcoming and respectful environment for visitors, reflecting the values of the organization.”
10. Organize Your Application for Readability
    Given the administrative nature of the job, ensure your application is organized, with clear sections and easy-to-read formatting.

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For Legal Clerk Assistant IV

1. Highlight Legal or Clerical Experience
   Detail any previous experience in legal settings, particularly where you managed documents or assisted with court-related duties. “Worked as an intern at a legal aid clinic, filing documents and assisting with preparing affidavits.”
2. If Certified, Emphasize Your Process Server Certificate
   This is a valuable credential for this role. Mention the training you underwent. “Received training on the proper handling and service of legal documents, helping ensure accurate and timely delivery.”
3. Showcase Your Technical Skills in Document Management
   If you’re familiar with document management software, mention it and how you’ve used it. “Used a document management system to catalog over 1,000 legal documents, maintaining an organized and accessible system.”
4. Demonstrate Confidentiality in Past Roles
   Confidentiality is essential, so give examples where you handled sensitive information. “In a past role, managed confidential client information with discretion, ensuring compliance with legal standards for data protection.”
5. Include Professional References Who Understand Legal Requirements
   Select references from legal or clerical positions who can attest to your knowledge and integrity. An ideal reference might state, “This candidate consistently handled sensitive documents with the highest degree of discretion and accuracy.”
6. Use Legal Terminology Familiarity
   Highlight your knowledge of legal terms and processes. “Assisted with preparing legal documents like subpoenas and affidavits, becoming familiar with essential legal terminology.”
7. Showcase Detail-Oriented Examples Related to Legal Documentation
   Describe instances where you ensured accuracy in legal filings. “Ensured all court documents were filed accurately, double-checking details to avoid errors that could impact proceedings.”
8. Mention Any Volunteer Work in Legal Aid or Court Settings
   If you have volunteer experience, especially in a legal setting, mention it. “Volunteered at a legal aid clinic, assisting with client intake and filing important case documentation.”
9. Craft an ATS-Friendly Resume Using Legal Keywords
   Include terms like “legal documentation,” “court orders,” and “affidavits” to align with the role’s keywords.
10. Present Your Application Neatly and Professionally
    Legal work requires precision, so make sure your application is polished and well-organized to reflect your attention to detail.

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For State Counsel

1. Showcase Legal Experience in Specific Areas
   Emphasize experience in areas like civil litigation, policy development, or legal advisory. Example: “Handled complex civil litigation cases, representing clients in matters related to contractual disputes and public policy.”
2. Mention Legislative Drafting or Policy Work
   If you have experience drafting policies or laws, this is crucial. “Assisted in drafting sections of proposed legislation, conducting research, and ensuring compliance with existing legal frameworks.”
3. Include Examples of Significant Cases or Projects
   Without disclosing confidential information, mention types of cases or notable projects. “Worked on a significant policy reform project that impacted housing rights, conducting research and collaborating with policymakers.”
4. Detail Academic Achievements and Professional Development
   Highlight any honors, high grades, or further training. “Graduated with honors and received the Law Society Award for research excellence.”
5. Select References Who Can Speak to Your Legal Expertise
   Choose references who have worked closely with you in a legal capacity. An ideal reference might say, “This candidate has demonstrated in-depth legal knowledge and an unwavering commitment to upholding justice.”
6. Highlight Knowledge of Kenyan Law and Policy
   Demonstrate your understanding of Kenya’s legal system and recent developments. “Maintained up-to-date knowledge on recent Kenyan case law, enabling well-informed legal advice for clients.”
7. Show Commitment to Public Service and Ethics
   Express your dedication to legal ethics and public service values. “Engaged in pro bono work, upholding legal ethics by providing accessible legal support to underserved communities.”
8. Demonstrate Leadership and Initiative in Legal Projects
   Describe any leadership roles in legal teams. “Led a team of junior associates in preparing a high-stakes civil litigation case, ensuring thorough preparation and cohesive strategy.”
9. Include Any Professional Affiliations or Associations
   Mention memberships with relevant legal bodies. “Member of the Kenyan Bar Association and actively involved in continuous legal education programs.”
10. Ensure All Legal Certifications Are Accurate and Verified
    Confirm your admission to the High Court of Kenya and ensure all certifications are up-to-date and professionally presented.

Equal Opportunity Statement

“We are an equal opportunity employer committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.”

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