U.S. Embassy, Nairobi

Administrative Clerk (KUSLO) – Nairobi | U.S. Embassy, Nairobi

Position: Administrative Clerk (KUSLO)
Company: U.S. Embassy, Nairobi
Location: Nairobi, Kenya
Type of Job: Full-time (40 hours per week)
Reporting to: KUSLO Supervisor
Application Deadline: November 6, 2024

Introduction

The U.S. Embassy in Nairobi is currently seeking an experienced Administrative Clerk to join our dedicated KUSLO office in Mombasa. This role is integral to the seamless operation of critical logistics, serving as a bridge between the U.S. government, Kenyan governmental bodies, and the military.

This position promises opportunities to enhance professional skills, build relationships with government officials, and gain unique exposure to U.S. diplomatic operations. You will work in an environment that emphasizes professionalism, diplomacy, and cultural respect. This is an onsite position that requires a proactive and organized individual skilled in administrative duties.

Key Responsibilities

As the Administrative Clerk in KUSLO, you will perform essential functions to facilitate U.S. and Kenyan military and governmental collaborations. Responsibilities include but are not limited to:

Logistics Coordination: Oversee and coordinate logistical support for military operations and diplomatic activities in Mombasa.
Relationship Management: Establish and maintain positive relationships with officials from Kenyan ministries and agencies, as well as U.S. military personnel.
Shipping & Customs Management: Supervise all customs processes for imported equipment and ensure smooth handling of customs regulations.
Facilities Administration: Manage KUSLO office facilities, including inventory, maintenance, and administrative supplies.
Air Transportation Support: Provide logistical support for air transportation operations at Moi International Airport, ensuring compliance with airfield and port regulations.
Record Keeping: Maintain detailed records for all logistics, operations, and engagements, ensuring the security and confidentiality of information.
Communication & Coordination: Liaise with U.S. and Kenyan authorities to streamline communication for the effective implementation of diplomatic goals.
Event Coordination: Schedule and coordinate meetings between U.S. and Kenyan officials to strengthen diplomatic relations.

Qualifications and Skills

Education Requirements

Completion of Secondary School Education is required.

Experience

Three (3) years of relevant experience in fields related to airfield operations, warehouse logistics, or general logistics is mandatory.

Language Requirements

English: Level 3 – Good working knowledge (both written and spoken).
Kiswahili: Level 3 – Good working knowledge (both written and spoken).

Job Knowledge

Applicants should possess:

In-depth knowledge of airfield and port operations.
Administrative capabilities in scheduling, coordinating meetings, and handling warehouse operations.
Expertise in handling aircraft and logistics equipment, particularly forklifts and warehouse machinery.

Skills and Abilities

Management and Team Leadership Skills: Must demonstrate excellent organizational and people-management skills.
Microsoft Office Proficiency: Proficiency in Microsoft Outlook, Word, and Excel is essential.
Driving Skills: A valid driver’s license with at least five years of experience is required.

Company Culture and Values

At the U.S. Embassy in Nairobi, we promote a collaborative and professional work environment. Our commitment to diplomacy and integrity underpins our approach, and we prioritize fostering mutual respect and cultural sensitivity among our staff. Joining the U.S. Embassy means being part of an organization that values diversity, equality, and the pursuit of shared goals between the United States and Kenya.

Our core mission revolves around enhancing diplomatic relations and supporting international cooperation. As a member of our team, you will work alongside experienced professionals who are dedicated to advancing these objectives with respect and transparency.

Apply Now for Administrative Clerk

Are you ready to take on an exciting and rewarding role with the U.S. Embassy in Nairobi? Click the Apply Now button above to submit your application. Please ensure that your application is complete and that all relevant documents are included.

Application Requirements:

Driver’s License
High School Certificate
Resume/CV
Additional documentation if applicable (e.g., Travel Orders for Eligible Family Members)

Hiring Preference Order

Eligible and Qualified Applicants are evaluated in the following order:

Appointment Eligible Family Member (AEFM) / U.S. citizen Eligible Family Member (USEFM) who is a preference-eligible U.S. Veteran.
Foreign Service (FS) employees on Leave Without Pay (LWOP) and Civil Service (CS) with reemployment rights.

Note: Documentation proving hiring preference must be provided upon application.

Equal Employment Opportunity (EEO) Statement

We are an equal opportunity employer and are committed to attracting and retaining the best employees from all backgrounds. Only shortlisted applicants will be contacted.

10 Expert Tips for a Successful Application as an Administrative Clerk (KUSLO)

As a seasoned recruitment professional with over 30 years of experience, here are expert tips to help you craft a standout application for the Administrative Clerk (KUSLO) position and pass any potential Applicant Tracking System (ATS):

Match Your Resume with Keywords: Use terms like “logistics coordination,” “relationship management,” and “air transportation support” within your resume to align with the job description.
Quantify Your Achievements: Clearly list relevant experiences with quantifiable outcomes (e.g., “Managed inventory worth $50,000 annually”).
Tailor Your Cover Letter: Mention why the U.S. Embassy’s diplomatic mission in Kenya interests you and how your experience aligns with its goals.
Highlight Specific Skills in Administration: Detail your familiarity with logistics software, scheduling tools, or specific tasks mentioned, such as customs management.
Prepare for Language Proficiency Requirements: Since English and Kiswahili are required, mention specific instances where these skills were vital to your success in previous roles.
Showcase Cross-Cultural Communication Skills: Highlight experiences working in diverse environments or liaising between organizations.
Stay Focused on Job-Specific Details: Emphasize previous roles that involved logistics, airfield operations, or similar environments to make your application relevant.
Include Team-Oriented Language: Show that you value teamwork and collaboration in statements like, “Led a team of five in logistics operations.”
Provide Clear References to Past Duties: Avoid general statements; provide specific duties such as “coordinated customs documentation and clearance for U.S. military equipment.”
Proofread for Professionalism: Attention to detail is key in administrative roles. Proofread your application to eliminate any spelling or grammatical errors.

By implementing these tips, you increase the chances of making your application stand out and successfully navigating through ATS filters.

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How to Apply

To apply, click the “Apply to This Vacancy” button at the top of the page. Ensure you address all relevant experiences, language skills, and job-related skills or requirements in your application. Make sure to complete your application before the deadline of November 6, 2024.

For additional instructions, consult the HR Office.

To apply for this job please visit erajobs.state.gov.