Finance & Administration Assistant – Nairobi – 2025

Finance & Administration Assistant – Nairobi – 2025

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• Position: Finance & Administration Assistant
• Location: Nairobi, Kenya
• Type of Job: 2-Year Contract
• Job Category: Finance & Administration
• Salary: Competitive
• Reporting To: KAM Finance Manager
• Application Deadline: 14th February 2025

Introduction

Are you an experienced finance and administration professional looking for an opportunity to work in a dynamic and growing organization? This is your chance to join an impactful organization supporting environmental sustainability. As a Finance & Administration Assistant, you will play a crucial role in ensuring efficient financial and administrative operations, reporting directly to the KAM Finance Manager.

This role requires a detail-oriented and self-driven individual who is passionate about financial accuracy, cost management, and administrative excellence. The ideal candidate will have a strong background in accounting, financial reporting, and administrative support. This is an onsite position based in Nairobi.

About the Organization

The Hazardous-waste Producer Responsibility Organization Kenya (HAPROK) and the Electronic-waste Producer Responsibility Organization (EPROK) are industry-driven initiatives working under the Kenya Association of Manufacturers (KAM). These organizations are dedicated to implementing sustainable waste management solutions by ensuring producer responsibility compliance and advancing circular economy principles in Kenya.

As affiliates of KAM, HAPROK and EPROK play a vital role in Kenya’s environmental sustainability agenda. They work closely with government agencies, manufacturers, and stakeholders to implement responsible waste management programs. By joining this team, you become part of an organization that is at the forefront of waste management innovation and sustainable business practices in Kenya.

Key Responsibilities

As a Finance & Administration Assistant, your primary responsibilities will include:

Financial Management & Accounting

• Tax Invoice Processing – Generate and issue invoices upon request and provide customer statements as required.
• Subscription Follow-ups – Maintain continuous follow-ups for timely payment of member subscriptions under the PROs.
• Bank Reconciliations – Ensure all received payments via MPESA and bank accounts are accurately reconciled and matched with respective invoices.
• Payment Receipting – Accurately process payments (cash, cheques, EFT) and post them into the accounting system.
• Customer Statement Reconciliation – Address customer queries and ensure all statements are updated correctly.
• Financial Reporting – Prepare monthly financial reports to present the financial position of the PROs (Fund Accountability Statement).
• Expense Monitoring & Budgeting – Track and monitor expenses, ensuring they align with the approved budget guidelines while identifying cost-saving opportunities.
• Payment Processing – Post supplier invoices, prepare payment vouchers, and ensure timely disbursement of funds.

Administrative Support

• Provide general administrative assistance to the finance team, including filing documents, organizing financial records, and managing correspondence.
• Ensure efficient documentation and compliance with financial regulations and organizational policies.
• Assist with audit preparations and internal controls as required by management.
• Carry out any other duties assigned by the Finance Manager to support financial and administrative efficiency.

Qualifications & Skills Required

Minimum Qualifications

• CPA Part III, ACCA, or an equivalent qualification.
• A bachelor’s degree in a business-related field (Accounting, Finance, or Economics preferred).
• A minimum of 3 years of experience in finance and administration roles.
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, PowerPoint).

Preferred Skills & Attributes

• Strong understanding of financial principles and accounting practices.
• Excellent organizational and analytical skills.
• Ability to work independently while effectively collaborating in a team environment.
• Strong communication and interpersonal skills.
• High level of attention to detail and accuracy.
• Ability to manage multiple tasks under tight deadlines.

Company Culture & Values

At HAPROK & EPROK, we uphold the following values:

• Integrity – We maintain the highest standards of ethics in all our dealings.
• Accountability – We take responsibility for our financial and environmental impact.
• Innovation – We continuously seek new and efficient ways to achieve sustainable waste management.
• Sustainability – We are committed to fostering a circular economy through responsible producer initiatives.
• Collaboration – We believe in teamwork and partnership to drive impact and change.

How to Apply

To apply for this exciting opportunity, follow the steps below:

1. Complete the online application form here: Application Form
2. Submit your CV and Cover Letter in PDF format, labeled with your First Name and Last Name, e.g., Peter Paul CV or Peter Paul Cover Letter.
3. Email your application to hr@kam.co.ke with the subject line “Finance & Administration Assistant”.
4. Application Deadline: 14th February 2025.

For more job opportunities, visit our Kenyan Job Finder Page and explore other relevant job openings.

Equal Opportunity Statement

We are an equal opportunity employer and are committed to attracting and retaining the best talent from all backgrounds. Only shortlisted candidates will be contacted.

END OF JOB DESCRIPTION

ATS-Compliant Cover Letter Sample

[Your Name]
[Your Address]
[Your Email]
[Your Phone Number]
[Date]

Hiring Manager
Kenya Association of Manufacturers (KAM)
Nairobi, Kenya

Subject: Application for Finance & Administration Assistant Position

Dear Hiring Manager,

I am excited to apply for the Finance & Administration Assistant position at HAPROK & EPROK, as advertised. With a strong background in financial administration, accounting, and reporting, I am confident in my ability to contribute effectively to your team.

In my three years of experience, I have developed expertise in financial reporting, tax invoicing, bank reconciliations, and payment processing. My proficiency in accounting software and Microsoft Office Suite has enabled me to maintain accurate financial records and streamline administrative processes efficiently.

At my previous role, I successfully managed member subscription follow-ups, prepared financial reports, and ensured compliance with budgetary guidelines. My keen attention to detail, strong analytical skills, and ability to work both independently and collaboratively make me an ideal fit for this role.

I am eager to bring my financial expertise and administrative proficiency to support your organization’s sustainability initiatives. I look forward to the opportunity to discuss how my skills align with your needs.

Thank you for your time and consideration. I look forward to your response.

Sincerely,
[Your Name]